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QuickBooks is today’s most popular and user-friendly accounting software for anyone to keep track of their finances—business or personal. Professor Aaron Woolley's lessons incorporate real-life examples with thorough step-by-step guides on everything from how to keep track of transactions, reconcile bank and credit card accounts, add customers, and best of all, how to save money. QuickBooks 2012 is used as the base program but all concepts and skills can be applied to both older and newer versions. Professor Woolley combines over 15 years of accounting and financial expertise with a detailed but concise teaching style. He is a Certified Intuit Pro-Advisor and an accounting consultant to various organizations.

Table of Contents

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Section 1: Introduction

  Bookkeeping Basics 10:25
   Intro 0:00 
   The Accounting Equation 0:10 
    Assets 1:15 
    Liability 2:19 
    Equity 3:11 
   Debit vs. Credit 4:10 
    T Account 4:40 
    How Your Bank Treats Your Account 5:02 
    Your Books 6:08 
   Chart of Accounts 7:15 
    Balance Sheet Accounts: Assets 7:25 
    Balance Sheet Accounts: Liability 7:40 
    Balance Sheet Accounts: Equity 8:22 
   Income Statement Accounts 9:03 
    Income 9:06 
    Expenses 9:26 
    Net Income 9:48 
  Getting Started 16:34
   Intro 0:00 
   Using Forms 0:13 
    How to Edit Customer Form 1:06 
    How to Edit Vendor Form 1:37 
   Using Lists 2:34 
    Customer Lists 2:39 
    Vendor Lists 2:47 
    Employees Lists 2:59 
   Using Registers 3:16 
    Check Register 3:22 
    Chart of Accounts 3:40 
    How to Use Register 6:27 
   Getting Around QuickBooks 7:54 
    Navigating Through the Home Screen 8:08 
    Managing Employees 9:59 
   Managing Open Windows 11:23 
   The Menu Bar 12:02 
   The Icon Bar 12:28 
   QuickBooks Centers 12:50 
    Customers, Vendors, Employees Center 12:53 
    Banking Center 13:06 
    Report Center 13:38 
    Lead Center 13:46 
   Search Information 14:17 
    How to Search for Information on a Customer 14:28 
   The Homepage & Workflow 15:12 
   The Chart of Accounts: Assets, Liabilities, Equity 15:37 
    How to Access Chart of Accounts 15:45 
  Setting Up QuickBooks 20:51
   Intro 0:00 
   The Express Start 0:23 
    Create New Company 0:49 
   Entering Company Information 0:55 
    Enter Business Contact 2:24 
   Preferences 4:16 
    Adding Contacts 4:22 
    Adding Products and Services 4:28 
    Adding Bank Accounts 5:26 
   Review the Chart of Accounts and Customize 6:10 
    Check Chart of Accounts Set Up 6:48 
    How to Add To Chart of Accounts 7:20 
   Entering Bank Accounts and Opening Balances 8:00 
    Edit New Bank Accounts 8:28 
    Add New Bank Accounts 8:52 
    How To Open Balance 9:58 
   Adding Customers 10:27 
    How to Add New Customers 11:05 
   Adding a Job 12:33 
    Add New Job For Customer 12:50 
   Adding Vendors 15:01 
    Access Vendor Center 15:17 
    Add New Vendor 15:33 
   Adding Additional Accounts 16:33 
    Adding New Accounts in Chart of Accounts 16:53 
   Adding Items (Products & Services) 18:06 
    Add New Item to Sell 18:45 

Section 2: Working With Lists

  Working With Lists, Part 1 31:24
   Intro 0:00 
   Editing The Chart of Accounts 1:08 
    Edit Account 5:10 
   Adding Subaccounts 6:17 
    New Subaccount 7:50 
   Working with Customers & Job Lists 11:32 
    Add new customer 13:25 
   Providing Additional Customer Information 17:50 
   Providing Customer Payment Information 22:10 
   Working with the Vendor Center 24:08 
    Add new vendor 25:50 
   Providing Additional Vendor Information 28:28 
  Working With Lists, Part 2 46:01
   Intro 0:00 
   Working with the Employee Center 0:24 
    Add new employee 2:01 
    Add contact information 4:02 
    Additional employee information 5:31 
    Employment information 6:26 
   Adding Custom Fields for Customers, Vendors, Employee List 7:28 
    How Many Lists You Can Add And For Who 8:46 
    How to Add Customer List 9:35 
    Define Fields 10:37 
   Adding Custom Fields for Items 13:26 
    Open Item List and Edit 14:15 
    Define Fields/ Setup Custom Fields For Items 15:54 
   Managing Lists 17:01 
    Ways to Sort Lists 17:14 
    Add Items to Chart of Accounts 17:32 
    Add Owner's Equity, Draw, and Contribution under Equity Account 17:59 
   Sorting Lists Manually 19:31 
    Making Sub Accounts 20:35 
   Sorting Lists 23:26 
   Sorting Lists in Ascending or Descending Order 23:54 
    Sort by Name, Balance, etc., Ascending or Descending 24:26 
   Merging List Items 26:08 
    Merging Vendor Example 26:53 
   Renaming List Items 28:55 
    Renaming Item Example: Checking Account 29:13 
   Deleting List Items 29:56 
    Deleting Customer Example 31:19 
    Viewing Inactive and Active Customers 32:32 
   Printing a List 33:26 
    Printing Customer List 33:58 
    Printing for Just One Customer 34:40 
    Print Particular Info for One Customer 35:08 
   Adding or Editing Multiple Items at One Time 37:04 
    Example: Changing a Zip code 37:39 
   Working with the Lead Center 41:43 
    Finding the Lead Center 42:09 
    Add New Leads 43:05 
    Add Multiple Contacts to Lead Center 44:34 
   Convert a Lead to a Customer 45:16 

Section 3: Accounts

  Working With Bank Accounts 29:11
   Intro 0:00 
   Writing a QuickBooks Check 0:30 
    Amount field 3:59 
    Other fields 5:27 
    Print check 7:00 
   Using Bank Account Register 7:40 
   Entering a Handwritten Check 9:45 
   Transferring Money Between Accounts 16:33 
    Funds Transfer Option 17:24 
    Transfer with Check Register 19:18 
   Marking Cleared Transactions 20:57 
    Bank Statement 23:31 
    Reconciliation Summary 26:11 
   Viewing Cleared Checks in the Register 27:05 
    Searching for Specific Check Amount 27:40 
  Using Other Accounts in QuickBooks 13:25
   Intro 0:00 
   Other Account Types in QuickBooks 0:36 
   Tracking Credit Card Transactions - Entering Credit Card Charges 0:58 
   Reconciling Credit Card Statement 3:52 
    Reconcile Credit Card 5:00 
   Marking Cleared Transactions 5:57 
   Paying a Credit Card Bill 8:11 
    Entering Bills 8:34 
    Writing a Check 10:15 
  Using Other Accounts: Assets & Liabilities 30:16
   Intro 0:00 
   Working with Asset Accounts: Setting up an Asset Account 1:24 
    Add New Account 2:30 
    Enter Opening Balance 4:34 
   Setup Asset Account to Track Depreciation 7:33 
    Add Subaccounts: Cost & Depreciation 10:32 
    Enter in Depreciation of Transactions 13:01 
   Working with Liability Accounts: Tracking a Loan / Long Term Liability 15:39 
    Add Long Term Liability / Loan Account 17:09 
   Tracking Fixed Assets 20:29 
    Add New Asset 21:36 
   Recording a Payment on a Loan 24:23 
   Understanding Equity Accounts 27:03 
    Add New Equity Account 29:20 

Section 4: Sales Information

  Entering Sales Information, Part 1 24:23
   Intro 0:00 
   Using Sales Forms - Various Types of Sales Forms 0:07 
    Invoice Overview 0:56 
    Sales Receipt Overview 3:09 
    Generate Statement 4:38 
   Choosing a Template for Sales Forms 6:00 
   Filling in Customer Information 7:54 
    Create an Invoice 8:04 
    Invoice in Accounts Receivable Ledger 10:28 
   Repeating a Sale - Memorized Transactions 11:36 
    Memorize Invoice 12:52 
    Memorized Transaction List 14:01 
   Batch Invoices 14:55 
    Create Batch Invoice 15:21 
   Entering a New Service Item 20:13 
    Add new service 21:25 
  Entering Sales Information, Part 2 12:33
   Intro 0:00 
   Using Multiple Price Levels - Create New Price Level 0:07 
    Create Price Level List 1:49 
   Associating Price Level with Customers 4:27 
    Edit Customer 5:53 
   Using Price Levels on Sales Forms 7:09 
    Choose Rate 8:56 
   Assigning Price Levels To Individual Line Items 10:38 
  Entering Sales Information, Part 3 22:33
   Intro 0:00 
   Managing Overdue Customer Payments - Using the Collections Center 0:21 
    Collections Center 0:39 
   Create Invoice Letters 2:00 
    Prepare an Invoice Letter 3:09 
   Generating Reminder Statements 7:32 
    Assess Finance Charges 9:14 
    Preview Statement 9:42 
   Processing Sales Orders - Invoices Against Sales Orders 10:28 
    Open Sales Orders by Item 12:04 
    Create an Invoice 13:24 
   Tracking Back Orders 14:36 
    Create Invoice from Sales Order 16:37 
   Receiving Items 18:21 
    Check Item List / Inventory 19:22 
    Create Sales Order 19:58 

Section 5: Payments & Deposits

  Receiving Payments & Making Deposits, Part 1 12:40
   Intro 0:00 
   Recording Customer Payments - Record a Payment in Full for a Single Job 0:20 
    Receive Payments 0:40 
    Undeposited Funds Account 2:25 
   Entering a Partial Payment 3:42 
    Assign Payment 6:36 
   Applying One Payment to Multiple Jobs 8:10 
   Entering Overpayments 9:44 
    Leave or Refund Amount 10:51 
    Issue a Refund 11:28 
  Receiving Payments & Making Deposits, Part 2 15:08
   Intro 0:00 
   Handling Down Payments or Pre-payments 0:07 
    Apply Credits 4:30 
   Making Deposits - Selecting Payments to Deposit 5:58 
    Payments to Deposit 6:26 
    Make Deposit 8:02 
   How QuickBooks Handles the Deposit 10:16 
  Entering & Paying Bills 22:01
   Intro 0:00 
   Handling Bills in QuickBooks 0:23 
   Using QuickBooks for Accounts Payable 2:24 
    How to Bring up the Accounts Payable Register 3:04 
   Entering Bills 4:03 
    Enter New Bill 4:30 
    Add Vendor to List 6:29 
    See the Balance 8:48 
   Paying Bills 11:17 
    Turning on Reminder List 11:49 
    How to Pay a Bill 13:34 
    How to Print the Checks 16:21 
   How QuickBooks Records Your Bill Payment 17:08 
    How to See Your Checking Account / Bill Payment Check 18:38 

Section 6: Analyzing Financial Data

  Analyzing Financial Data, Part 1 11:42
   Intro 0:00 
   Understanding Your Business Using Reports 0:11 
    When to Use a Quick Report 2:41 
   Creating Quick Reports 3:05 
    How to Look at Details for Quick Reports 4:05 
   Zoom In on a Quick Report 5:19 
    What You See When You Zoom In On An Item 6:06 
   Customizing Quick Reports 6:53 
    How to Customize A Report 7:28 
    How to Add Transaction Number to QuickReport 7:57 
    How to Move Columns Around 8:14 
    How to Change Header 9:42 
  Analyzing Financial Data: Create & Customize Preset Reports 29:26
   Intro 0:00 
   Creating and Customizing Preset Reports 0:35 
    Company & Financial 0:54 
    Customers & Receivables 1:04 
    Sales 1:53 
    Jobs, Time & Mileage 1:55 
    Vendors & Payables 2:35 
    Purchases 2:45 
    Inventory 3:06 
    Employees & Payroll 3:22 
    Banking, Accountant & Taxes, Budgets & Forecasts 3:43 
    Lists 3:49 
    Industry Specifics 3:54 
   Using the Report Center 4:37 
    Categories of Standard Reports Available 5:15 
   Creating a Balance Sheet Comparison Report 7:29 
   Filtering Reports 9:50 
    Customize Report 10:20 
   Saving Reports in PDF Format 13:58 
   Creating and Customizing a Sales Report 15:24 
    How to Change the Date to a Custom Date 16:30 
   Using Quickzoom in a Preset Report 17:49 
    What is Quickzoom? 17:55 
    How to Zoom 18:19 
    Widening and Narrowing Reports 19:59 
   Saving Report Settings and Creating Memorized Report Groups 20:50 
    What are Memorized Reports and What Are They Used For 21:04 
    Memorized Reports List 21:43 
    How to Create A New Memorized Report 22:19 
   Memorizing Preset Reports 22:48 
    Saving Report 24:14 
   Adding Reports to Memorized Report Groups 24:42 
    Adding Reports 26:49 
    How to Display Reports 28:50 
  Analyzing Financial Data: Printing, Exporting, and Quickinsight Graphs 30:12
   Intro 0:00 
   Printing Reports 0:17 
    Preview Before Printing 2:34 
   Processing Reports in Groups 3:38 
    How to Run Reports in Groups 4:51 
    How to Display All Reports in a Group 6:09 
   Exporting Reports to Microsoft Excel 7:15 
    Purpose of Why People Export To Excel 7:48 
    Sending the Report to Excel 9:13 
    Formatting Options 12:08 
    Changing Filters 14:30 
    Choosing and Changing Different Filters 16:30 
   Creating Quickinsight Graphs 17:51 
   Creating an Income and Expense Graph 18:41 
    How to Create the Graph 19:46 
    How to Read the Pie Chart 20:05 
   Customizing Graph Data 24:16 
    Choosing by Customer Instead of Account 24:50 
   Using Quickzoom with Graphs 25:10 
    How to Zoom on a Particular Customer 26:15 
   Customizing How Graphs Display 28:31 
    How to Change Graph Into 2D 29:03 

Section 7: Inventory

  Setting Up Inventory 23:51
   Intro 0:00 
   Turn On Inventory Feature 0:43 
   Enter Products Into Inventory 1:44 
    Entering Product Through Vendor Menu 2:07 
    Add New Item 2:43 
    Reordering Item and Reminders 6:00 
   Ordering Products/ Creating P.O's 7:02 
    How to Create Purchase Orders 8:05 
    Look Up Outstanding Orders 10:46 
   Getting a Report of Purchase Orders 11:34 
    Choose and Open Quick Reports 12:48 
   Receiving Inventory 13:47 
    Receiving Inventory Without an Invoice 14:13 
    Reviewing the Inventory List 15:38 
   Entering a Bill for Inventory 15:59 
    Entering Bill for Received Items 16:45 
   Manually Adjusting Inventory 18:31 
    How to Get to the Adjust Quantity On Hand Page 19:16 
    Add New Account 20:23 
    Check and Review Inventory List 22:59 
  Inventory: Tracking Finished Goods 22:10
   Intro 0:00 
   Use Group Items or Create Inventory Assets? 1:57 
    Tracking Items Through Group Items 3:02 
    Using Inventory Assembly 3:42 
    What is a Bill Point? 4:58 
   Setting a Default Markup 6:16 
    Adding a Basic Mark Up 6:31 
   Add a Labor Item to Use in Assemblies 7:26 
    How to Add New Labor Item in Assembly 7:53 
   Creating Inventory Assembly Items 9:54 
    Adding New Assembly Item to Inventory 10:40 
    Adding in Assembly Labor 14:22 
    Editing the List 14:53 
   Building Finished Goods 16:05 
    Changing Sales Price 16:48 
    How to Build Assemblies 17:51 
    Understanding the Effects of Building Items 19:24 
    Run Report to Generate Item List 20:24 
  Inventory: Units of Measure 13:14
   Intro 0:00 
   Setup Single Unit of Measure 2:12 
    How to Edit Unit of Measure on an Item 3:18 
   Setup Multiple Units of Measure 5:32 
    Setting up Preferences to Multiple Units of Measure Per Item 6:13 
    How to Edit Multiple Units of Measure on an Item 6:49 
   Assign Units of Measure to Items 8:44 
    Edit Items to Assign UN Set 9:01 
   Assign Measure Sets 9:42 
    Open Purchase Order and Select Unit of Measure 10:41 
   Use Units of Measure on Sales Forms 12:47 

Section 8: Tax

  Tracking and Paying Sales Tax 21:41
   Intro 0:00 
   Setup Tax Rates & Agencies 0:44 
    Setting Up Sales Tax Code List 0:55 
    How to Set up Tax Rate for Example City 3:26 
    Add New Item to Item List 3:46 
    Checking and Editing Item Through Vendor Center 7:20 
   Grouping Single Taxes 7:50 
    Why Taxes are Grouped 8:05 
    Creating New Sales Tax Group 8:59 
    Choose Tax Item to Add Into Group 9:51 
   Indicate Who and What Gets Taxed 10:45 
    Add New Customer To Assign Tax To 11:06 
    Invoicing Customer 13:03 
   Apply Tax to Sales 14:30 
    Editing Item and Choosing Tax Rate 14:53 
   Create a Sales Tax Liability Report 15:26 
    File Sales Tax Return/ Creating Liability Report 15:40 
   Use the Sales Tax Register 18:14 
    How to Read the Sales Tax Payable 18:35 
   Paying Your Tax Agencies 19:34 
    How to Pay Sales Tax 19:52 
    Choosing Which Items to Pay For 20:21 
    Print Checks 21:06 

Section 9: Payroll & Invoice

  Payroll Basics 17:56
   Intro 0:00 
   Setup Payroll Items 0:54 
    Add to Subscription 1:07 
   Add Employee 2:26 
    Creating and Adding Personal Information 3:41 
    Adding Payroll/Compensation Information 4:43 
    Setup Taxes 6:27 
   Make a Payroll 8:36 
    Start a Scheduled Payroll 9:49 
    How to Edit Each Employee's Payroll Summary 10:30 
    Custom Items on Payroll 12:12 
   Print Payroll Checks 14:36 
    Print Later 14:39 
   Pay Payroll Liabilities 14:49 
    Forward Taxes to Authorities 15:06 
    Generate/Sending Check 15:46 

Section 9: Payroll, & Invoice

  Estimating & Progress Invoicing 14:29
   Intro 0:00 
   Turning On Estimates and Progress Invoicing 0:21 
   Create a Job 1:30 
    Adding new job 2:22 
   Create an Estimate 5:14 
    Printing Estimate 7:56 
   Create Progress Billing 8:22 
    Invoice Estimate 8:32 
   Run Report: Job Progress Invoice vs. Estimate 10:46 
   Update Progress on Job Status 12:25 
    Edit Job Status 12:34 
   Make an Estimate Inactive 13:20 

Section 10: Time Tracking

  Time Tracking 17:16
   Intro 0:00 
   Turn on Time Tracking 0:23 
   Entering Time Data 1:27 
    How to Enter Time for Labor Per Job 2:45 
    How to Start Time Ticker While On Job 4:22 
   Recording Employee Time on a Weekly Timesheet 5:40 
    Use Weekly Timesheet 6:17 
   Enter Reimbursement Costs 7:59 
    Write the Check 8:38 
   Invoice a Customer for Time and Costs 10:19 
    Create an Invoice 10:33 
    Invoice for Time for Labor 11:54 
   Reports: Time by Job Reports 13:13 
   Paying Non Employees for Time Worked 14:27 
   Using Time Sheet & Jobs 16:37 

Section 11: Customizing Forms & Writing QuickBooks Letters

  Customizing Forms and Writing QuickBooks Letters 13:43
   Intro 0:00 
   Customizing Invoices 0:10 
    Create Invoice 0:34 
    Customize Invoice 1:10 
    Downloading New Layouts 2:50 
    Create New Design 3:10 
   Designing Custom Layouts for Forms 5:11 
    Layout Designer 7:08 
   Using QuickBooks Letters 9:56 
    Create an Invoice Letter 10:22 
    Collection Center 11:49 
    Email From Collection Center 12:31 

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