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Aaron Woolley

Aaron Woolley

Estimating & Progress Invoicing

Slide Duration:

Table of Contents

I. Introduction
Bookkeeping Basics

10m 25s

Intro
0:00
The Accounting Equation
0:10
Assets
1:15
Liability
2:19
Equity
3:11
Debit vs. Credit
4:10
T Account
4:40
How Your Bank Treats Your Account
5:02
Your Books
6:08
Chart of Accounts
7:15
Balance Sheet Accounts: Assets
7:25
Balance Sheet Accounts: Liability
7:40
Balance Sheet Accounts: Equity
8:22
Income Statement Accounts
9:03
Income
9:06
Expenses
9:26
Net Income
9:48
Getting Started

16m 34s

Intro
0:00
Using Forms
0:13
How to Edit Customer Form
1:06
How to Edit Vendor Form
1:37
Using Lists
2:34
Customer Lists
2:39
Vendor Lists
2:47
Employees Lists
2:59
Using Registers
3:16
Check Register
3:22
Chart of Accounts
3:40
How to Use Register
6:27
Getting Around QuickBooks
7:54
Navigating Through the Home Screen
8:08
Managing Employees
9:59
Managing Open Windows
11:23
The Menu Bar
12:02
The Icon Bar
12:28
QuickBooks Centers
12:50
Customers, Vendors, Employees Center
12:53
Banking Center
13:06
Report Center
13:38
Lead Center
13:46
Search Information
14:17
How to Search for Information on a Customer
14:28
The Homepage & Workflow
15:12
The Chart of Accounts: Assets, Liabilities, Equity
15:37
How to Access Chart of Accounts
15:45
Setting Up QuickBooks

20m 51s

Intro
0:00
The Express Start
0:23
Create New Company
0:49
Entering Company Information
0:55
Enter Business Contact
2:24
Preferences
4:16
Adding Contacts
4:22
Adding Products and Services
4:28
Adding Bank Accounts
5:26
Review the Chart of Accounts and Customize
6:10
Check Chart of Accounts Set Up
6:48
How to Add To Chart of Accounts
7:20
Entering Bank Accounts and Opening Balances
8:00
Edit New Bank Accounts
8:28
Add New Bank Accounts
8:52
How To Open Balance
9:58
Adding Customers
10:27
How to Add New Customers
11:05
Adding a Job
12:33
Add New Job For Customer
12:50
Adding Vendors
15:01
Access Vendor Center
15:17
Add New Vendor
15:33
Adding Additional Accounts
16:33
Adding New Accounts in Chart of Accounts
16:53
Adding Items (Products & Services)
18:06
Add New Item to Sell
18:45
II. Working With Lists
Working With Lists, Part 1

31m 24s

Intro
0:00
Editing The Chart of Accounts
1:08
Edit Account
5:10
Adding Subaccounts
6:17
New Subaccount
7:50
Working with Customers & Job Lists
11:32
Add new customer
13:25
Providing Additional Customer Information
17:50
Providing Customer Payment Information
22:10
Working with the Vendor Center
24:08
Add new vendor
25:50
Providing Additional Vendor Information
28:28
Working With Lists, Part 2

46m 1s

Intro
0:00
Working with the Employee Center
0:24
Add new employee
2:01
Add contact information
4:02
Additional employee information
5:31
Employment information
6:26
Adding Custom Fields for Customers, Vendors, Employee List
7:28
How Many Lists You Can Add And For Who
8:46
How to Add Customer List
9:35
Define Fields
10:37
Adding Custom Fields for Items
13:26
Open Item List and Edit
14:15
Define Fields/ Setup Custom Fields For Items
15:54
Managing Lists
17:01
Ways to Sort Lists
17:14
Add Items to Chart of Accounts
17:32
Add Owner's Equity, Draw, and Contribution under Equity Account
17:59
Sorting Lists Manually
19:31
Making Sub Accounts
20:35
Sorting Lists
23:26
Sorting Lists in Ascending or Descending Order
23:54
Sort by Name, Balance, etc., Ascending or Descending
24:26
Merging List Items
26:08
Merging Vendor Example
26:53
Renaming List Items
28:55
Renaming Item Example: Checking Account
29:13
Deleting List Items
29:56
Deleting Customer Example
31:19
Viewing Inactive and Active Customers
32:32
Printing a List
33:26
Printing Customer List
33:58
Printing for Just One Customer
34:40
Print Particular Info for One Customer
35:08
Adding or Editing Multiple Items at One Time
37:04
Example: Changing a Zip code
37:39
Working with the Lead Center
41:43
Finding the Lead Center
42:09
Add New Leads
43:05
Add Multiple Contacts to Lead Center
44:34
Convert a Lead to a Customer
45:16
III. Accounts
Working With Bank Accounts

29m 11s

Intro
0:00
Writing a QuickBooks Check
0:30
Amount field
3:59
Other fields
5:27
Print check
7:00
Using Bank Account Register
7:40
Entering a Handwritten Check
9:45
Transferring Money Between Accounts
16:33
Funds Transfer Option
17:24
Transfer with Check Register
19:18
Marking Cleared Transactions
20:57
Bank Statement
23:31
Reconciliation Summary
26:11
Viewing Cleared Checks in the Register
27:05
Searching for Specific Check Amount
27:40
Using Other Accounts in QuickBooks

13m 25s

Intro
0:00
Other Account Types in QuickBooks
0:36
Tracking Credit Card Transactions - Entering Credit Card Charges
0:58
Reconciling Credit Card Statement
3:52
Reconcile Credit Card
5:00
Marking Cleared Transactions
5:57
Paying a Credit Card Bill
8:11
Entering Bills
8:34
Writing a Check
10:15
Using Other Accounts: Assets & Liabilities

30m 16s

Intro
0:00
Working with Asset Accounts: Setting up an Asset Account
1:24
Add New Account
2:30
Enter Opening Balance
4:34
Setup Asset Account to Track Depreciation
7:33
Add Subaccounts: Cost & Depreciation
10:32
Enter in Depreciation of Transactions
13:01
Working with Liability Accounts: Tracking a Loan / Long Term Liability
15:39
Add Long Term Liability / Loan Account
17:09
Tracking Fixed Assets
20:29
Add New Asset
21:36
Recording a Payment on a Loan
24:23
Understanding Equity Accounts
27:03
Add New Equity Account
29:20
IV. Sales Information
Entering Sales Information, Part 1

24m 23s

Intro
0:00
Using Sales Forms - Various Types of Sales Forms
0:07
Invoice Overview
0:56
Sales Receipt Overview
3:09
Generate Statement
4:38
Choosing a Template for Sales Forms
6:00
Filling in Customer Information
7:54
Create an Invoice
8:04
Invoice in Accounts Receivable Ledger
10:28
Repeating a Sale - Memorized Transactions
11:36
Memorize Invoice
12:52
Memorized Transaction List
14:01
Batch Invoices
14:55
Create Batch Invoice
15:21
Entering a New Service Item
20:13
Add new service
21:25
Entering Sales Information, Part 2

12m 33s

Intro
0:00
Using Multiple Price Levels - Create New Price Level
0:07
Create Price Level List
1:49
Associating Price Level with Customers
4:27
Edit Customer
5:53
Using Price Levels on Sales Forms
7:09
Choose Rate
8:56
Assigning Price Levels To Individual Line Items
10:38
Entering Sales Information, Part 3

22m 33s

Intro
0:00
Managing Overdue Customer Payments - Using the Collections Center
0:21
Collections Center
0:39
Create Invoice Letters
2:00
Prepare an Invoice Letter
3:09
Generating Reminder Statements
7:32
Assess Finance Charges
9:14
Preview Statement
9:42
Processing Sales Orders - Invoices Against Sales Orders
10:28
Open Sales Orders by Item
12:04
Create an Invoice
13:24
Tracking Back Orders
14:36
Create Invoice from Sales Order
16:37
Receiving Items
18:21
Check Item List / Inventory
19:22
Create Sales Order
19:58
V. Payments & Deposits
Receiving Payments & Making Deposits, Part 1

12m 40s

Intro
0:00
Recording Customer Payments - Record a Payment in Full for a Single Job
0:20
Receive Payments
0:40
Undeposited Funds Account
2:25
Entering a Partial Payment
3:42
Assign Payment
6:36
Applying One Payment to Multiple Jobs
8:10
Entering Overpayments
9:44
Leave or Refund Amount
10:51
Issue a Refund
11:28
Receiving Payments & Making Deposits, Part 2

15m 8s

Intro
0:00
Handling Down Payments or Pre-payments
0:07
Apply Credits
4:30
Making Deposits - Selecting Payments to Deposit
5:58
Payments to Deposit
6:26
Make Deposit
8:02
How QuickBooks Handles the Deposit
10:16
Entering & Paying Bills

22m 1s

Intro
0:00
Handling Bills in QuickBooks
0:23
Using QuickBooks for Accounts Payable
2:24
How to Bring up the Accounts Payable Register
3:04
Entering Bills
4:03
Enter New Bill
4:30
Add Vendor to List
6:29
See the Balance
8:48
Paying Bills
11:17
Turning on Reminder List
11:49
How to Pay a Bill
13:34
How to Print the Checks
16:21
How QuickBooks Records Your Bill Payment
17:08
How to See Your Checking Account / Bill Payment Check
18:38
VI. Analyzing Financial Data
Analyzing Financial Data, Part 1

11m 42s

Intro
0:00
Understanding Your Business Using Reports
0:11
When to Use a Quick Report
2:41
Creating Quick Reports
3:05
How to Look at Details for Quick Reports
4:05
Zoom In on a Quick Report
5:19
What You See When You Zoom In On An Item
6:06
Customizing Quick Reports
6:53
How to Customize A Report
7:28
How to Add Transaction Number to QuickReport
7:57
How to Move Columns Around
8:14
How to Change Header
9:42
Analyzing Financial Data: Create & Customize Preset Reports

29m 26s

Intro
0:00
Creating and Customizing Preset Reports
0:35
Company & Financial
0:54
Customers & Receivables
1:04
Sales
1:53
Jobs, Time & Mileage
1:55
Vendors & Payables
2:35
Purchases
2:45
Inventory
3:06
Employees & Payroll
3:22
Banking, Accountant & Taxes, Budgets & Forecasts
3:43
Lists
3:49
Industry Specifics
3:54
Using the Report Center
4:37
Categories of Standard Reports Available
5:15
Creating a Balance Sheet Comparison Report
7:29
Filtering Reports
9:50
Customize Report
10:20
Saving Reports in PDF Format
13:58
Creating and Customizing a Sales Report
15:24
How to Change the Date to a Custom Date
16:30
Using Quickzoom in a Preset Report
17:49
What is Quickzoom?
17:55
How to Zoom
18:19
Widening and Narrowing Reports
19:59
Saving Report Settings and Creating Memorized Report Groups
20:50
What are Memorized Reports and What Are They Used For
21:04
Memorized Reports List
21:43
How to Create A New Memorized Report
22:19
Memorizing Preset Reports
22:48
Saving Report
24:14
Adding Reports to Memorized Report Groups
24:42
Adding Reports
26:49
How to Display Reports
28:50
Analyzing Financial Data: Printing, Exporting, and Quickinsight Graphs

30m 12s

Intro
0:00
Printing Reports
0:17
Preview Before Printing
2:34
Processing Reports in Groups
3:38
How to Run Reports in Groups
4:51
How to Display All Reports in a Group
6:09
Exporting Reports to Microsoft Excel
7:15
Purpose of Why People Export To Excel
7:48
Sending the Report to Excel
9:13
Formatting Options
12:08
Changing Filters
14:30
Choosing and Changing Different Filters
16:30
Creating Quickinsight Graphs
17:51
Creating an Income and Expense Graph
18:41
How to Create the Graph
19:46
How to Read the Pie Chart
20:05
Customizing Graph Data
24:16
Choosing by Customer Instead of Account
24:50
Using Quickzoom with Graphs
25:10
How to Zoom on a Particular Customer
26:15
Customizing How Graphs Display
28:31
How to Change Graph Into 2D
29:03
VII. Inventory
Setting Up Inventory

23m 51s

Intro
0:00
Turn On Inventory Feature
0:43
Enter Products Into Inventory
1:44
Entering Product Through Vendor Menu
2:07
Add New Item
2:43
Reordering Item and Reminders
6:00
Ordering Products/ Creating P.O's
7:02
How to Create Purchase Orders
8:05
Look Up Outstanding Orders
10:46
Getting a Report of Purchase Orders
11:34
Choose and Open Quick Reports
12:48
Receiving Inventory
13:47
Receiving Inventory Without an Invoice
14:13
Reviewing the Inventory List
15:38
Entering a Bill for Inventory
15:59
Entering Bill for Received Items
16:45
Manually Adjusting Inventory
18:31
How to Get to the Adjust Quantity On Hand Page
19:16
Add New Account
20:23
Check and Review Inventory List
22:59
Inventory: Tracking Finished Goods

22m 10s

Intro
0:00
Use Group Items or Create Inventory Assets?
1:57
Tracking Items Through Group Items
3:02
Using Inventory Assembly
3:42
What is a Bill Point?
4:58
Setting a Default Markup
6:16
Adding a Basic Mark Up
6:31
Add a Labor Item to Use in Assemblies
7:26
How to Add New Labor Item in Assembly
7:53
Creating Inventory Assembly Items
9:54
Adding New Assembly Item to Inventory
10:40
Adding in Assembly Labor
14:22
Editing the List
14:53
Building Finished Goods
16:05
Changing Sales Price
16:48
How to Build Assemblies
17:51
Understanding the Effects of Building Items
19:24
Run Report to Generate Item List
20:24
Inventory: Units of Measure

13m 14s

Intro
0:00
Setup Single Unit of Measure
2:12
How to Edit Unit of Measure on an Item
3:18
Setup Multiple Units of Measure
5:32
Setting up Preferences to Multiple Units of Measure Per Item
6:13
How to Edit Multiple Units of Measure on an Item
6:49
Assign Units of Measure to Items
8:44
Edit Items to Assign UN Set
9:01
Assign Measure Sets
9:42
Open Purchase Order and Select Unit of Measure
10:41
Use Units of Measure on Sales Forms
12:47
VIII. Tax
Tracking and Paying Sales Tax

21m 41s

Intro
0:00
Setup Tax Rates & Agencies
0:44
Setting Up Sales Tax Code List
0:55
How to Set up Tax Rate for Example City
3:26
Add New Item to Item List
3:46
Checking and Editing Item Through Vendor Center
7:20
Grouping Single Taxes
7:50
Why Taxes are Grouped
8:05
Creating New Sales Tax Group
8:59
Choose Tax Item to Add Into Group
9:51
Indicate Who and What Gets Taxed
10:45
Add New Customer To Assign Tax To
11:06
Invoicing Customer
13:03
Apply Tax to Sales
14:30
Editing Item and Choosing Tax Rate
14:53
Create a Sales Tax Liability Report
15:26
File Sales Tax Return/ Creating Liability Report
15:40
Use the Sales Tax Register
18:14
How to Read the Sales Tax Payable
18:35
Paying Your Tax Agencies
19:34
How to Pay Sales Tax
19:52
Choosing Which Items to Pay For
20:21
Print Checks
21:06
IX. Payroll & Invoice
Payroll Basics

17m 56s

Intro
0:00
Setup Payroll Items
0:54
Add to Subscription
1:07
Add Employee
2:26
Creating and Adding Personal Information
3:41
Adding Payroll/Compensation Information
4:43
Setup Taxes
6:27
Make a Payroll
8:36
Start a Scheduled Payroll
9:49
How to Edit Each Employee's Payroll Summary
10:30
Custom Items on Payroll
12:12
Print Payroll Checks
14:36
Print Later
14:39
Pay Payroll Liabilities
14:49
Forward Taxes to Authorities
15:06
Generate/Sending Check
15:46
IX. Payroll, & Invoice
Estimating & Progress Invoicing

14m 29s

Intro
0:00
Turning On Estimates and Progress Invoicing
0:21
Create a Job
1:30
Adding new job
2:22
Create an Estimate
5:14
Printing Estimate
7:56
Create Progress Billing
8:22
Invoice Estimate
8:32
Run Report: Job Progress Invoice vs. Estimate
10:46
Update Progress on Job Status
12:25
Edit Job Status
12:34
Make an Estimate Inactive
13:20
X. Time Tracking
Time Tracking

17m 16s

Intro
0:00
Turn on Time Tracking
0:23
Entering Time Data
1:27
How to Enter Time for Labor Per Job
2:45
How to Start Time Ticker While On Job
4:22
Recording Employee Time on a Weekly Timesheet
5:40
Use Weekly Timesheet
6:17
Enter Reimbursement Costs
7:59
Write the Check
8:38
Invoice a Customer for Time and Costs
10:19
Create an Invoice
10:33
Invoice for Time for Labor
11:54
Reports: Time by Job Reports
13:13
Paying Non Employees for Time Worked
14:27
Using Time Sheet & Jobs
16:37
XI. Customizing Forms & Writing QuickBooks Letters
Customizing Forms and Writing QuickBooks Letters

13m 43s

Intro
0:00
Customizing Invoices
0:10
Create Invoice
0:34
Customize Invoice
1:10
Downloading New Layouts
2:50
Create New Design
3:10
Designing Custom Layouts for Forms
5:11
Layout Designer
7:08
Using QuickBooks Letters
9:56
Create an Invoice Letter
10:22
Collection Center
11:49
Email From Collection Center
12:31
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Estimating & Progress Invoicing

Lecture Slides are screen-captured images of important points in the lecture. Students can download and print out these lecture slide images to do practice problems as well as take notes while watching the lecture.

  • Intro 0:00
  • Turning On Estimates and Progress Invoicing 0:21
  • Create a Job 1:30
    • Adding new job
  • Create an Estimate 5:14
    • Printing Estimate
  • Create Progress Billing 8:22
    • Invoice Estimate
  • Run Report: Job Progress Invoice vs. Estimate 10:46
  • Update Progress on Job Status 12:25
    • Edit Job Status
  • Make an Estimate Inactive 13:20

Transcription: Estimating & Progress Invoicing

Welcome back to Educator.com.0000

This is QuickBooks lesson: estimates and progress invoicing.0002

Today, we are going to go ahead and show you one of the most vital things that you can use in QuickBooks.0007

And that is getting new customers and invoicing them for your products and services.0013

So, the first thing we are going to do is we are going to show you how to turn on the estimates and progress invoicing in QuickBooks.0019

And we want to make sure that, that is turned on for you.0024

So, when you go into your QuickBooks, you want to go to your Preference field, and how do we get to Preferences?0027

We go Edit. From the Menu screen, we will say Edit and Preferences.0033

And down here, in about the middle of the screen to the left, we will see Jobs and Estimates.0042

There is no My Preferences, but under Company Preferences, you want to make sure that, that is turned on.0050

You want to make sure you say Yes to Do you create estimates. You want to make sure you say Yes Do you progress invoice.0054

And we are going to say Yes to both of those.0063

We can make sure that it says a warning about duplicate estimate numbers and Do not print items that have zero amounts, etc.0067

So, we can set all these up for us but make sure that we say yes to these two questions, and then, we hit OK.0073

So, that is how we turn on the Estimates and Progress Invoicing feature of QuickBooks.0081

Now, the first thing that we are going to do is we are going to show you how to create a new job,0086

so that when we get a new job or an estimate that we have a possible or potential customer.0091

This business is a construction company, and let’s say we are giving an estimate on a remodel of a kitchen, let's say.0095

So, we are going to do an estimate, and we want to give this new customer or a new job rather to an existing customer an estimate for that new kitchen.0105

So, how do we do that? We want to go to our Customer Center.0112

The first thing we will do is we will click on either from the Icon bar, the Customer Center or from Customers on the Menu bar, we can say Customer Center.0116

It will pull it up for us. When we have the Customer Center opened, we are going to go down to an existing customer, let's say Paula Easley.0125

So, we find this new person, and we are going to be doing a remodel of a kitchen, so what do we want to do?0138

Well, we are going to create a new job for that, so in order to create a new job, under the Customer Center, we can say there is New Transaction.0143

So, once we highlight that customer that we want to add a job to, we can say New Transactions.0153

Actually, my bad. Under New Customer and Job is where we want to add the new job there.0160

So, under New Customer and Job, we are going to click on, Add job. It will bring up the Add job window for us, and we can put in a new name for that.0166

And We will say Remodel or Kitchen Remodel. How is that?0177

Remodel. How is that? So, we add in the name Kitchen Remodel.0183

It is for Paula Easley. Here is the address.0187

We put in that information, but notice the tabs, the far right tab is Job Information. This is where we are going to put additional information for this job.0193

Now, we have not gotten the job yet, but we are trying to get it, so we are going to say it is a pending job.0203

We are just giving an estimate. They have not awarded it yet to us.0211

But, under Job Status, you could see where we can actually put in a variety of statuses- Awarded, In progress, Closed or Not Awarded.0215

So, right now, it is Pending. We are going to give them that estimate, and it will be pending.0226

Will say we will put in a start date. We will put in that word, a guestimate.0231

We will start on the 10th of January, and we will project it after. It will be about a three week project.0236

So, we should be done by the 31st of January, let's say. That is a big job and that is the projected.0245

And then, we can put in the real job and date there, OK.0252

We can put down what type of this is. It is a remodel job type.0255

Job description is - oops - I just got out of that accidentally. We deleted it, so we will have to do it again, go up to our customer who is Easley.0259

I just got rid of them there. There it is.0277

I got to edit it in, and we will go edit that job, so we are there.0280

And I will go right back to the job information because I was going to put in a job description and that it is a kitchen remodel, cabinets, etc. OK?0284

So, we have that.0299

Once, we put in that information, we can click OK, and now, we see that it has added the kitchen remodel is a job under Paula Easley.0300

So, we have that. It is good.0309

It is done. Now, we are prepared to write the estimate. We want to give them the estimate, what it is.0310

That is when we click on the job, make sure that is highlighted, and we say New Transaction Estimates.0316

Get in there. It is going to pull up something that looks very much like an invoice, but this is for an estimate.0323

Under the Customer Job, it pulls out the name. We are going to click on tab.0329

This is an activate estimate. This is a remodel, new construction.0335

Alright, when you say it is a remodel, for classification there, we are going to start putting down what it is.0341

Well, the first thing that we are going to do is list Cabinets, so, we want Kitchen Cabinets.0348

We are going to use these of - I do not know - five of those.0353

Under Cabinets, we are going to do some Cabinet Pulls. We are going to need a bunch of those.0359

We will say 25 of those Cabinet Pulls.0363

When we put in all the materials that we suspect we are going to need for this job, I am not an expert on that,0367

but we are going to use a couple of wall units.0374

We will use two of those for this job, and we are going to put in some labor, OK?0377

So, we are going to put in some labor. I will type in Labor.0383

And we are guess-timating it is going to take three weeks a time, or maybe it is going to take 80 hours of work.0387

So, we are going to put in 80 hours and, we are going to bill our customer at $45 an hour for a skilled labor.0393

We might be paying our employees or our sub-contractors maybe $25 an hour or whatever, but we are going to charge them a reasonable fee.0402

Actually, the cost is going to be let's say $25, and we will increase it by, say, 15% or whatever.0410

Oops, not decrease, we want to increase that, so we will increase the mark-up.0421

That is additional mark-up. We will just put it down at $45 at this point.0430

I will just bill it out as an estimate of $45 a cost.0436

We could always choose a market if we are going to give a commercial job.0440

There is a 10% discount or a 15% discount on those. This decreases a residential decrease by 5% if we would want to give them a 5% decrease, whatever.0444

But, we are not going to do that at this point, OK? We will just do the base rate.0455

So, there is our estimate, $7500 for a remodelled kitchen that has all the materials to it and our labor that we are going to estimate.0461

So, at this point in time, we are going to Save and close it to add that estimate.0470

We print it. They will see that if we went ahead and printed it, they would see something that looks like this.0473

And there is our invoice, our estimate here that they can see for us, OK? And they can review it once they approve it.0481

So, we give it to our customer, and they approve that they want us to do the job.0491

Now that we have done that estimate and created that estimate a new job, we are going to go ahead and say "Great, they have awarded it to us".0497

So, we are going to now convert that estimate into an invoice and actually invoice them.0506

I am going to open up that estimate. It is still active, but at this point in time, we are actually going to convert it.0511

So, you will notice up in the top menu bar of the estimate window screen, we have this option that says Create.0518

We will drop that menu down, and it says we can create an invoice for this.0527

Great! I am going to say an invoice, so I am going to invoice this, and I am going to invoice for a 100% because they have accepted the job.0532

So, I want to invoice them a 100%, or I can invoice only 50%.0539

Maybe, they want to reduce it, whichever, but at this point, we are going to choose it is a 100%.0544

They are taking it, and we are going to invoice them the entire amount, and maybe, we have different payment arrangements on that.0549

Here, we can say we can track the progress of our invoice from here.0558

So, when we invoice it, we can actually see what the progress is, and at this point, let’s say we are just going to do 50% progress.0562

So, if we click on the Progress button here, it is going to pull up the invoice amounts for items on estimates.0570

And let's say, we are just going to give them...on this, it is maybe currently only 50% done, OK?0577

Of all of the materials, we have only got 50% of materials, and at this point in time, we are only going to bill them 25% of the labor.0590

So, it is going to reduce that down a little bit, and we can reduce the bill down by percentage points there.0598

OK, so it is going to reduce it by 50% of the materials and 25% of the labor.0607

And then, we can go ahead and bill that to them, and we could print this to them, and then, they get this.0616

They have accepted the invoice and the estimate.0622

And now, we are just going to preview and bill them this percentage portion of it or just 50% of the materials and 25% of the labor up front.0626

And we can say OK to that and Save and close, and it now adds an invoice for that customer.0637

Now, we can look at the job progress of the invoice versus the estimates, so we are going to look at that and say "Well, let's see where we are at with that".0645

I am the manager here. I want to see what we are doing and what jobs that we need to complete, where we are at.0653

So, people are reporting properly and where we are at. We can run that report.0660

So, we want to go pull down the Report and go to Jobs, Time and Mileage.0665

And we are going to see that there is a Job Estimates versus Actual Detail, and there is Jobs Progress Invoice versus Estimates.0670

So, we are going to choose that report under the Reports, Jobs, Time and Mileage, and we will choose the Job Progress.0677

We can see where we are at with some of these. This is 99% finished.0684

This is 18% finished, and we can see where we are at.0688

We can actually go all the way down to Paula Easley on our kitchen remodel, and we are only 39% done.0691

Why? Because we have 25% of labor and 50% of the materials out of the total estimate.0697

So, we have only built a progress invoicing of 39.75%. We have built that.0703

We are still in progress with that job.0711

So, now we have our report. We see what other jobs we have.0714

This one is a 100% done. This one is 93% done.0717

We can look in and just find out why is it only 93% done and what else needs to be done and what else needs to be built, so that helps us there.0721

So, at this point in time, we have learned how to create the estimate,0733

turn that estimate into an invoice and only do a progress billing, which is a portion of the job.0738

Now, we are going to go ahead and update the progress on that job status. Let's say "Well, you know, under that job here, we want to update the status".0744

Remember, we said it was pending. Well, let's update that, so we are going to edit this job.0751

So, on the Customer window, the Customer Center, after we highlight that job, we are going to say Edit customer or Edit job rather in the Customer Center.0756

It will pull up that job name. We can go to the Job Info tab.0768

And here under the Job Status, we can say It was awarded, or now, we can actually say It is in progress.0772

So, we are going to update that to It is in progress now.0779

We are still on target with meeting our 31st January date, and we will say "OK, that has been updated".0783

So, now, let's say an estimate is done. We did not get awarded or whatever for whatever reason.0789

This is all done. We want to inactivate this estimate here.0799

It is no longer active, so we can change that very simply.0804

If we double click on that estimate that we created, you will see at the upper left corner where it says Estimate active or Uncheck it. Now, it is inactive.0809

Let's see how that affects the report, so, if we say Save and close, now, it is an inactive estimate.0819

We can go back to our Jobs and Job Progress Invoice versus estimate and see how that affected it.0828

It is inactive. It is still there because it is in progress, but at least, it is an inactive job. It is an inactive estimate.0837

And because we build it, so it does not really make sense for that to be inactive, but that is how we inactive it on that estimate there.0845

If we did not have an invoice there, it would not be on that report.0857

So thanks again. This is how we do estimates and progress invoicing.0862

Thank you for visiting Educator.com. We will see you next time.0867

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