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Aaron Woolley

Aaron Woolley

Using Other Accounts in QuickBooks

Slide Duration:

Table of Contents

I. Introduction
Bookkeeping Basics

10m 25s

Intro
0:00
The Accounting Equation
0:10
Assets
1:15
Liability
2:19
Equity
3:11
Debit vs. Credit
4:10
T Account
4:40
How Your Bank Treats Your Account
5:02
Your Books
6:08
Chart of Accounts
7:15
Balance Sheet Accounts: Assets
7:25
Balance Sheet Accounts: Liability
7:40
Balance Sheet Accounts: Equity
8:22
Income Statement Accounts
9:03
Income
9:06
Expenses
9:26
Net Income
9:48
Getting Started

16m 34s

Intro
0:00
Using Forms
0:13
How to Edit Customer Form
1:06
How to Edit Vendor Form
1:37
Using Lists
2:34
Customer Lists
2:39
Vendor Lists
2:47
Employees Lists
2:59
Using Registers
3:16
Check Register
3:22
Chart of Accounts
3:40
How to Use Register
6:27
Getting Around QuickBooks
7:54
Navigating Through the Home Screen
8:08
Managing Employees
9:59
Managing Open Windows
11:23
The Menu Bar
12:02
The Icon Bar
12:28
QuickBooks Centers
12:50
Customers, Vendors, Employees Center
12:53
Banking Center
13:06
Report Center
13:38
Lead Center
13:46
Search Information
14:17
How to Search for Information on a Customer
14:28
The Homepage & Workflow
15:12
The Chart of Accounts: Assets, Liabilities, Equity
15:37
How to Access Chart of Accounts
15:45
Setting Up QuickBooks

20m 51s

Intro
0:00
The Express Start
0:23
Create New Company
0:49
Entering Company Information
0:55
Enter Business Contact
2:24
Preferences
4:16
Adding Contacts
4:22
Adding Products and Services
4:28
Adding Bank Accounts
5:26
Review the Chart of Accounts and Customize
6:10
Check Chart of Accounts Set Up
6:48
How to Add To Chart of Accounts
7:20
Entering Bank Accounts and Opening Balances
8:00
Edit New Bank Accounts
8:28
Add New Bank Accounts
8:52
How To Open Balance
9:58
Adding Customers
10:27
How to Add New Customers
11:05
Adding a Job
12:33
Add New Job For Customer
12:50
Adding Vendors
15:01
Access Vendor Center
15:17
Add New Vendor
15:33
Adding Additional Accounts
16:33
Adding New Accounts in Chart of Accounts
16:53
Adding Items (Products & Services)
18:06
Add New Item to Sell
18:45
II. Working With Lists
Working With Lists, Part 1

31m 24s

Intro
0:00
Editing The Chart of Accounts
1:08
Edit Account
5:10
Adding Subaccounts
6:17
New Subaccount
7:50
Working with Customers & Job Lists
11:32
Add new customer
13:25
Providing Additional Customer Information
17:50
Providing Customer Payment Information
22:10
Working with the Vendor Center
24:08
Add new vendor
25:50
Providing Additional Vendor Information
28:28
Working With Lists, Part 2

46m 1s

Intro
0:00
Working with the Employee Center
0:24
Add new employee
2:01
Add contact information
4:02
Additional employee information
5:31
Employment information
6:26
Adding Custom Fields for Customers, Vendors, Employee List
7:28
How Many Lists You Can Add And For Who
8:46
How to Add Customer List
9:35
Define Fields
10:37
Adding Custom Fields for Items
13:26
Open Item List and Edit
14:15
Define Fields/ Setup Custom Fields For Items
15:54
Managing Lists
17:01
Ways to Sort Lists
17:14
Add Items to Chart of Accounts
17:32
Add Owner's Equity, Draw, and Contribution under Equity Account
17:59
Sorting Lists Manually
19:31
Making Sub Accounts
20:35
Sorting Lists
23:26
Sorting Lists in Ascending or Descending Order
23:54
Sort by Name, Balance, etc., Ascending or Descending
24:26
Merging List Items
26:08
Merging Vendor Example
26:53
Renaming List Items
28:55
Renaming Item Example: Checking Account
29:13
Deleting List Items
29:56
Deleting Customer Example
31:19
Viewing Inactive and Active Customers
32:32
Printing a List
33:26
Printing Customer List
33:58
Printing for Just One Customer
34:40
Print Particular Info for One Customer
35:08
Adding or Editing Multiple Items at One Time
37:04
Example: Changing a Zip code
37:39
Working with the Lead Center
41:43
Finding the Lead Center
42:09
Add New Leads
43:05
Add Multiple Contacts to Lead Center
44:34
Convert a Lead to a Customer
45:16
III. Accounts
Working With Bank Accounts

29m 11s

Intro
0:00
Writing a QuickBooks Check
0:30
Amount field
3:59
Other fields
5:27
Print check
7:00
Using Bank Account Register
7:40
Entering a Handwritten Check
9:45
Transferring Money Between Accounts
16:33
Funds Transfer Option
17:24
Transfer with Check Register
19:18
Marking Cleared Transactions
20:57
Bank Statement
23:31
Reconciliation Summary
26:11
Viewing Cleared Checks in the Register
27:05
Searching for Specific Check Amount
27:40
Using Other Accounts in QuickBooks

13m 25s

Intro
0:00
Other Account Types in QuickBooks
0:36
Tracking Credit Card Transactions - Entering Credit Card Charges
0:58
Reconciling Credit Card Statement
3:52
Reconcile Credit Card
5:00
Marking Cleared Transactions
5:57
Paying a Credit Card Bill
8:11
Entering Bills
8:34
Writing a Check
10:15
Using Other Accounts: Assets & Liabilities

30m 16s

Intro
0:00
Working with Asset Accounts: Setting up an Asset Account
1:24
Add New Account
2:30
Enter Opening Balance
4:34
Setup Asset Account to Track Depreciation
7:33
Add Subaccounts: Cost & Depreciation
10:32
Enter in Depreciation of Transactions
13:01
Working with Liability Accounts: Tracking a Loan / Long Term Liability
15:39
Add Long Term Liability / Loan Account
17:09
Tracking Fixed Assets
20:29
Add New Asset
21:36
Recording a Payment on a Loan
24:23
Understanding Equity Accounts
27:03
Add New Equity Account
29:20
IV. Sales Information
Entering Sales Information, Part 1

24m 23s

Intro
0:00
Using Sales Forms - Various Types of Sales Forms
0:07
Invoice Overview
0:56
Sales Receipt Overview
3:09
Generate Statement
4:38
Choosing a Template for Sales Forms
6:00
Filling in Customer Information
7:54
Create an Invoice
8:04
Invoice in Accounts Receivable Ledger
10:28
Repeating a Sale - Memorized Transactions
11:36
Memorize Invoice
12:52
Memorized Transaction List
14:01
Batch Invoices
14:55
Create Batch Invoice
15:21
Entering a New Service Item
20:13
Add new service
21:25
Entering Sales Information, Part 2

12m 33s

Intro
0:00
Using Multiple Price Levels - Create New Price Level
0:07
Create Price Level List
1:49
Associating Price Level with Customers
4:27
Edit Customer
5:53
Using Price Levels on Sales Forms
7:09
Choose Rate
8:56
Assigning Price Levels To Individual Line Items
10:38
Entering Sales Information, Part 3

22m 33s

Intro
0:00
Managing Overdue Customer Payments - Using the Collections Center
0:21
Collections Center
0:39
Create Invoice Letters
2:00
Prepare an Invoice Letter
3:09
Generating Reminder Statements
7:32
Assess Finance Charges
9:14
Preview Statement
9:42
Processing Sales Orders - Invoices Against Sales Orders
10:28
Open Sales Orders by Item
12:04
Create an Invoice
13:24
Tracking Back Orders
14:36
Create Invoice from Sales Order
16:37
Receiving Items
18:21
Check Item List / Inventory
19:22
Create Sales Order
19:58
V. Payments & Deposits
Receiving Payments & Making Deposits, Part 1

12m 40s

Intro
0:00
Recording Customer Payments - Record a Payment in Full for a Single Job
0:20
Receive Payments
0:40
Undeposited Funds Account
2:25
Entering a Partial Payment
3:42
Assign Payment
6:36
Applying One Payment to Multiple Jobs
8:10
Entering Overpayments
9:44
Leave or Refund Amount
10:51
Issue a Refund
11:28
Receiving Payments & Making Deposits, Part 2

15m 8s

Intro
0:00
Handling Down Payments or Pre-payments
0:07
Apply Credits
4:30
Making Deposits - Selecting Payments to Deposit
5:58
Payments to Deposit
6:26
Make Deposit
8:02
How QuickBooks Handles the Deposit
10:16
Entering & Paying Bills

22m 1s

Intro
0:00
Handling Bills in QuickBooks
0:23
Using QuickBooks for Accounts Payable
2:24
How to Bring up the Accounts Payable Register
3:04
Entering Bills
4:03
Enter New Bill
4:30
Add Vendor to List
6:29
See the Balance
8:48
Paying Bills
11:17
Turning on Reminder List
11:49
How to Pay a Bill
13:34
How to Print the Checks
16:21
How QuickBooks Records Your Bill Payment
17:08
How to See Your Checking Account / Bill Payment Check
18:38
VI. Analyzing Financial Data
Analyzing Financial Data, Part 1

11m 42s

Intro
0:00
Understanding Your Business Using Reports
0:11
When to Use a Quick Report
2:41
Creating Quick Reports
3:05
How to Look at Details for Quick Reports
4:05
Zoom In on a Quick Report
5:19
What You See When You Zoom In On An Item
6:06
Customizing Quick Reports
6:53
How to Customize A Report
7:28
How to Add Transaction Number to QuickReport
7:57
How to Move Columns Around
8:14
How to Change Header
9:42
Analyzing Financial Data: Create & Customize Preset Reports

29m 26s

Intro
0:00
Creating and Customizing Preset Reports
0:35
Company & Financial
0:54
Customers & Receivables
1:04
Sales
1:53
Jobs, Time & Mileage
1:55
Vendors & Payables
2:35
Purchases
2:45
Inventory
3:06
Employees & Payroll
3:22
Banking, Accountant & Taxes, Budgets & Forecasts
3:43
Lists
3:49
Industry Specifics
3:54
Using the Report Center
4:37
Categories of Standard Reports Available
5:15
Creating a Balance Sheet Comparison Report
7:29
Filtering Reports
9:50
Customize Report
10:20
Saving Reports in PDF Format
13:58
Creating and Customizing a Sales Report
15:24
How to Change the Date to a Custom Date
16:30
Using Quickzoom in a Preset Report
17:49
What is Quickzoom?
17:55
How to Zoom
18:19
Widening and Narrowing Reports
19:59
Saving Report Settings and Creating Memorized Report Groups
20:50
What are Memorized Reports and What Are They Used For
21:04
Memorized Reports List
21:43
How to Create A New Memorized Report
22:19
Memorizing Preset Reports
22:48
Saving Report
24:14
Adding Reports to Memorized Report Groups
24:42
Adding Reports
26:49
How to Display Reports
28:50
Analyzing Financial Data: Printing, Exporting, and Quickinsight Graphs

30m 12s

Intro
0:00
Printing Reports
0:17
Preview Before Printing
2:34
Processing Reports in Groups
3:38
How to Run Reports in Groups
4:51
How to Display All Reports in a Group
6:09
Exporting Reports to Microsoft Excel
7:15
Purpose of Why People Export To Excel
7:48
Sending the Report to Excel
9:13
Formatting Options
12:08
Changing Filters
14:30
Choosing and Changing Different Filters
16:30
Creating Quickinsight Graphs
17:51
Creating an Income and Expense Graph
18:41
How to Create the Graph
19:46
How to Read the Pie Chart
20:05
Customizing Graph Data
24:16
Choosing by Customer Instead of Account
24:50
Using Quickzoom with Graphs
25:10
How to Zoom on a Particular Customer
26:15
Customizing How Graphs Display
28:31
How to Change Graph Into 2D
29:03
VII. Inventory
Setting Up Inventory

23m 51s

Intro
0:00
Turn On Inventory Feature
0:43
Enter Products Into Inventory
1:44
Entering Product Through Vendor Menu
2:07
Add New Item
2:43
Reordering Item and Reminders
6:00
Ordering Products/ Creating P.O's
7:02
How to Create Purchase Orders
8:05
Look Up Outstanding Orders
10:46
Getting a Report of Purchase Orders
11:34
Choose and Open Quick Reports
12:48
Receiving Inventory
13:47
Receiving Inventory Without an Invoice
14:13
Reviewing the Inventory List
15:38
Entering a Bill for Inventory
15:59
Entering Bill for Received Items
16:45
Manually Adjusting Inventory
18:31
How to Get to the Adjust Quantity On Hand Page
19:16
Add New Account
20:23
Check and Review Inventory List
22:59
Inventory: Tracking Finished Goods

22m 10s

Intro
0:00
Use Group Items or Create Inventory Assets?
1:57
Tracking Items Through Group Items
3:02
Using Inventory Assembly
3:42
What is a Bill Point?
4:58
Setting a Default Markup
6:16
Adding a Basic Mark Up
6:31
Add a Labor Item to Use in Assemblies
7:26
How to Add New Labor Item in Assembly
7:53
Creating Inventory Assembly Items
9:54
Adding New Assembly Item to Inventory
10:40
Adding in Assembly Labor
14:22
Editing the List
14:53
Building Finished Goods
16:05
Changing Sales Price
16:48
How to Build Assemblies
17:51
Understanding the Effects of Building Items
19:24
Run Report to Generate Item List
20:24
Inventory: Units of Measure

13m 14s

Intro
0:00
Setup Single Unit of Measure
2:12
How to Edit Unit of Measure on an Item
3:18
Setup Multiple Units of Measure
5:32
Setting up Preferences to Multiple Units of Measure Per Item
6:13
How to Edit Multiple Units of Measure on an Item
6:49
Assign Units of Measure to Items
8:44
Edit Items to Assign UN Set
9:01
Assign Measure Sets
9:42
Open Purchase Order and Select Unit of Measure
10:41
Use Units of Measure on Sales Forms
12:47
VIII. Tax
Tracking and Paying Sales Tax

21m 41s

Intro
0:00
Setup Tax Rates & Agencies
0:44
Setting Up Sales Tax Code List
0:55
How to Set up Tax Rate for Example City
3:26
Add New Item to Item List
3:46
Checking and Editing Item Through Vendor Center
7:20
Grouping Single Taxes
7:50
Why Taxes are Grouped
8:05
Creating New Sales Tax Group
8:59
Choose Tax Item to Add Into Group
9:51
Indicate Who and What Gets Taxed
10:45
Add New Customer To Assign Tax To
11:06
Invoicing Customer
13:03
Apply Tax to Sales
14:30
Editing Item and Choosing Tax Rate
14:53
Create a Sales Tax Liability Report
15:26
File Sales Tax Return/ Creating Liability Report
15:40
Use the Sales Tax Register
18:14
How to Read the Sales Tax Payable
18:35
Paying Your Tax Agencies
19:34
How to Pay Sales Tax
19:52
Choosing Which Items to Pay For
20:21
Print Checks
21:06
IX. Payroll & Invoice
Payroll Basics

17m 56s

Intro
0:00
Setup Payroll Items
0:54
Add to Subscription
1:07
Add Employee
2:26
Creating and Adding Personal Information
3:41
Adding Payroll/Compensation Information
4:43
Setup Taxes
6:27
Make a Payroll
8:36
Start a Scheduled Payroll
9:49
How to Edit Each Employee's Payroll Summary
10:30
Custom Items on Payroll
12:12
Print Payroll Checks
14:36
Print Later
14:39
Pay Payroll Liabilities
14:49
Forward Taxes to Authorities
15:06
Generate/Sending Check
15:46
IX. Payroll, & Invoice
Estimating & Progress Invoicing

14m 29s

Intro
0:00
Turning On Estimates and Progress Invoicing
0:21
Create a Job
1:30
Adding new job
2:22
Create an Estimate
5:14
Printing Estimate
7:56
Create Progress Billing
8:22
Invoice Estimate
8:32
Run Report: Job Progress Invoice vs. Estimate
10:46
Update Progress on Job Status
12:25
Edit Job Status
12:34
Make an Estimate Inactive
13:20
X. Time Tracking
Time Tracking

17m 16s

Intro
0:00
Turn on Time Tracking
0:23
Entering Time Data
1:27
How to Enter Time for Labor Per Job
2:45
How to Start Time Ticker While On Job
4:22
Recording Employee Time on a Weekly Timesheet
5:40
Use Weekly Timesheet
6:17
Enter Reimbursement Costs
7:59
Write the Check
8:38
Invoice a Customer for Time and Costs
10:19
Create an Invoice
10:33
Invoice for Time for Labor
11:54
Reports: Time by Job Reports
13:13
Paying Non Employees for Time Worked
14:27
Using Time Sheet & Jobs
16:37
XI. Customizing Forms & Writing QuickBooks Letters
Customizing Forms and Writing QuickBooks Letters

13m 43s

Intro
0:00
Customizing Invoices
0:10
Create Invoice
0:34
Customize Invoice
1:10
Downloading New Layouts
2:50
Create New Design
3:10
Designing Custom Layouts for Forms
5:11
Layout Designer
7:08
Using QuickBooks Letters
9:56
Create an Invoice Letter
10:22
Collection Center
11:49
Email From Collection Center
12:31
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Using Other Accounts in QuickBooks

Lecture Slides are screen-captured images of important points in the lecture. Students can download and print out these lecture slide images to do practice problems as well as take notes while watching the lecture.

  • Intro 0:00
  • Other Account Types in QuickBooks 0:36
  • Tracking Credit Card Transactions - Entering Credit Card Charges 0:58
  • Reconciling Credit Card Statement 3:52
    • Reconcile Credit Card
  • Marking Cleared Transactions 5:57
  • Paying a Credit Card Bill 8:11
    • Entering Bills
    • Writing a Check

Transcription: Using Other Accounts in QuickBooks

Hi, welcome back to educator.com. This the QuickBooks lessons on using other accounts in QuickBooks.0000

QuickBooks has other accounts associated with it.0008

The one that we are going to go through in this lesson is utilizing and using credit cards.0011

Credit cards are a wonderful tool that we use in our business.0017

They help us manage and track our business expenses.0020

As we use those credit cards there is a nice little statement that comes in every month.0024

And it usually annual statement will give us a category of expenses that we have used.0028

So, we can utilize that for our tax preparation.0034

In other account types we have. There are of course the credit cards.0037

We have the tracking credit cards. We have assets.0043

We have liabilities accounts. We have multiple other types of accounts.0050

So, we are going to talk about specifically the credit cards today.0055

We are going to talk about now the entering and how to enter a credit card charges when we have those receipts.0059

Every time we utilize a credit card we should make sure that we have that receipt.0067

It is helpful to have those for the IRS as well as keeping track of your transactions.0071

So from our QuickBooks we have our home menu up.0077

The thing that I would like to do is show us how to enter in those credit cards.0081

So, from the banking menu we are going to choose from banking we will say enter credit card charges.0086

Click on that. It is going to open up a nice little window that looks very similar to the check writing window as well.0092

From here it is going to list a drop down menu for our credit card.0102

At this point in time this transaction.0106

Let us say we purchased fuel from a gas station and we used our Cal oil credit card.0109

So, I will choose that credit card to use.0115

We are going to go to the pit purchase from and that it is going to be Bayshore Cal oil service.0119

So, we type in Bayshore it auto fills it for us and we will hit tab.0125

We will assume that is the correct date.0130

That this transaction is on from our little receipt that we have from our purchase of fuel.0133

We will put in the amount of $30.0140

Because we are such big spenders with gasoline we only put in a gallon a gas.0143

The next thing we are going to do is we are going to make sure that.0148

The expense category is properly filled out as fuel expense because this is the type of transaction we conducted.0151

I what you to, also notice of to the right here that.0159

If this were a recoupable expense that we can bill to our clients.0163

We can also choose from the customer job drop down menu and choose the particular job that this was for .0168

And we can have it ready to be rebilled to our client in which we will discuss in a later lesson.0175

But for this purpose we are not going to do that.0184

We are going to make sure that this is just a business office expense that we incurred ourselves.0187

It is not going to be rebilled back to anybody else.0193

So, here we make sure that it is all entered properly according to the receipt that we have.0196

And we will say save and close. That is how we enter credit card charges.0201

And from there we want to make sure that we can now reconcile it.0207

Throughout the month and week we will have all these receipts that we put together.0214

I always re-encourage you to enter things on a daily basis.0218

That way you are more familiar with QuickBooks and how it runs.0221

And in that way, you are up to date with entering your charges.0224

And you can keep track of your expenses in a more accurate way.0227

But the next step now that we have entered those credit cards.0232

We are going to talk about reconciling a credit card statement.0236

At the end of the month after we have utilized our credit cards we will get a statement just like a bank statement.0242

When we get the statement in the mail we open it up.0247

And we always like to double check what kinds of transactions were happening.0250

A lot of times people will find fraud.0255

And you are never going to find that fraud on your credit card.0257

Unless you open up and look at that credit card statement and double check with your receipts.0260

There is a lot of fraud going on out there and it is important to reconcile.0268

So another way to reconcile. We can say we go to the banking manual and say reconcile.0272

Or we can open up from our company manual we can go to chart of accounts.0278

Or from our list menu go to chart of accounts.0282

At this point we will just say company menu chart of accounts.0285

And we will go ahead and scroll down to our credit card Cal oil credit cards.0290

Since we have just been utilizing that credit card.0298

From the activities manual we can choose reconcile credit card.0301

When we choose that it automatically fills in the account as Cal oil credit card.0308

That, is the statement that we are using.0312

We will put in the closing date of say 12-15-2015.0315

Did not like that. I will try it again 12-15-2015. There we go.0327

If you put in the numbers correctly the ending balance for this purpose should be 412 and 62 cents.0332

For this purpose we do not have any finance charges that we are going to login at this point in time.0340

We will just assume it is free since we are paying it of in full and we will click on continue.0345

It looks just like our bank reconciliation. It is the same module.0352

Here we are going to be looking at our credit card statement.0358

We will see the payments that we have and we will check down the first payment.0360

We have made a payment of $3000. We have made a payment of $135 etc.0364

So, we are putting all this down making sure that they are all reconcile.0373

We want to make sure that each statement that is on our credit card statement.0377

That we check each one of those off and we are checking it on our credit card statement.0382

It is clear that they match. We are matching those together.0389

Once we have them all matched down and all reconciled.0394

We then we will go ahead and see on the bottom right corner.0399

The most important item we are looking for is that difference.0406

Do we have a difference of cleared items?0410

Our ending balance per our statement was $412 and 62 cents.0412

And the cleared items that we checked off here in our computer system.0416

Is the same amount we checked off for the bank and it does. It is correct.0421

It is zero. we say reconcile now. It gives an option now to write a check.0427

At this point we are not going to write a check right now.0435

We will say enter the bill for payment later.0438

OK? So, that is what we will do and we will say OK.0441

So, now we can actually enter in the bill that we are going to pay for later.0450

And it also opens up a select reconciliation report.0455

So, we will say we want it printed or display it.0461

It gives us at this current data and this little warning.0464

Then we will click OK to the warning and it pulls up our little report here for the summary report.0467

And what are balances of 412.62. That is what we owe for 412.62.0473

That is the statement and of course it gives us our detail report.0482

Now, that we have gone over reconciling a credit card and marking those cleared transactions.0486

We are going to now discuss paying that credit card bill.0491

Once we get the statement in the mail we have a credit card billing in front of us that needs to be paid.0495

So, we are going to go over to our QuickBooks.0501

And after we have reconciled that account it brings us into entering the bill.0503

It gives us the option of writing a check immediately or entering the bill.0507

We had not entered the statement bill yet so we are going to go ahead and enter that in.0511

That is why we chose that and it brought us to entering bills.0514

From the entering bill list you can always get here by using the vendor menu and say enter bills.0518

It will bring you to the same window.0525

From here we want to make sure we have our credit card.0529

Bayshore Cal oil is the vendor that we have chosen to pay.0532

The amount is from the credit card statement that we have just reconciled. The $412 and 62 cents.0536

We want to make sure that the data is correct. It automatically puts it into the account.0545

As we have already entered in the expenses of fuel from those receipts and from the statement.0551

We have expensed all those but it went to the liability account of a credit card.0556

So, now that we are writing a check we are writing that check against the liability account credit cards.0560

So, we had an outstanding amount of $412.0568

Now, we are going to clear that out by writing a check.0572

So, now the balance on our credit card should be zero.0575

Notice here on the right corner we still have an option for customer job.0579

So, that this was against a particular customer job and we are paying it.0584

And we can put it out there and also record it on our invoices to them but we are not doing that in this case.0588

So, we have the bill there. We have entered it in.0595

We are going to go ahead and say save and close.0597

Now, that is done. The bill is in there.0600

We will notice that on our account, our chart of accounts.0603

It is now a zero balance whereas before it was $412 and 62 cents.0607

So, now we are going to go ahead and write a check for that.0613

We have entered the bill. Now, we are going to write a check.0616

So, we are going to say. We are going to go up to our right checks window.0620

So, we are going to say banking and write checks.0625

And the first thing we are going to do is who are we going to pay?0628

We are going to use our checking account and we are going to pay who? Bayshore credit card.0631

When we hit tab it pulls up a little open bills exist.0638

So, that is neat. It says hey wait a minute, there is a bill that you need to utilize. What we are going to do?0643

Since that is continue in writing a check we are going to apply this check against the bill that we have entered in QuickBooks.0649

So, if there is bills that it exist you want to pay that bill and not have it cleared out or have it cleared out.0657

You want to make sure you go to the go to pay bills.0664

So, we are going to choose go to pay bills and it is going to open up a new window for us.0667

This is the pay bills window. Here it says show me all the bills that are due.0672

Or we can say everything due before certain date and we say OK, that is neat.0678

We have our first one up here Bayshore Cal oil service listed for $412 and 62 cents.0685

We can filter this view by all vendors or by certain vendor.0693

At this point in time it is by due date.0699

So, we are going to look at this or it is actually by vendor. It is sorted by vendor right now.0703

And we can sort it by due date. We can sort it by amount.0708

We can sort it every which way we would like.0711

But for this purpose we are going to go ahead and click on the Bayshore Cal oil service, our credit card.0713

We are going to highlight that.0722

We can actually highlight all of them if we want to pay additional people and write other checks.0723

At this point we want to say OK, this is good. We are only going to pay the one bill.0729

We can go and look at the bill if we want it to.0735

We can set a discount if we want it to. We can set credits. We can do all different things.0737

But at this point we are just paying the bills straight of $412 and 62 cents.0741

We can say this is going to be from our checking account. OK?0747

We can choose it from whatever account we want to pay from.0753

This we are going to write a check to be printed of $412.0756

We can say pay selected bills of the bottom right and it will record a check to be printed now.0762

It just said here is a summary of payment from your bills.0769

It will list all of them here and the total that we are paying.0772

And we say pay more bills or print the check.0774

At this point we will say done and now we can look at our checking account.0777

And there is our check to be printed for $412 and 62 cents that are recorded in our checking account.0783

So, I hope that helps you. That is the end of this particular lesson on working with credit cards.0794

Thanks again for using educator.com. We will see you next time.0800

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