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Aaron Woolley

Aaron Woolley

Payroll Basics

Slide Duration:

Table of Contents

I. Introduction
Bookkeeping Basics

10m 25s

Intro
0:00
The Accounting Equation
0:10
Assets
1:15
Liability
2:19
Equity
3:11
Debit vs. Credit
4:10
T Account
4:40
How Your Bank Treats Your Account
5:02
Your Books
6:08
Chart of Accounts
7:15
Balance Sheet Accounts: Assets
7:25
Balance Sheet Accounts: Liability
7:40
Balance Sheet Accounts: Equity
8:22
Income Statement Accounts
9:03
Income
9:06
Expenses
9:26
Net Income
9:48
Getting Started

16m 34s

Intro
0:00
Using Forms
0:13
How to Edit Customer Form
1:06
How to Edit Vendor Form
1:37
Using Lists
2:34
Customer Lists
2:39
Vendor Lists
2:47
Employees Lists
2:59
Using Registers
3:16
Check Register
3:22
Chart of Accounts
3:40
How to Use Register
6:27
Getting Around QuickBooks
7:54
Navigating Through the Home Screen
8:08
Managing Employees
9:59
Managing Open Windows
11:23
The Menu Bar
12:02
The Icon Bar
12:28
QuickBooks Centers
12:50
Customers, Vendors, Employees Center
12:53
Banking Center
13:06
Report Center
13:38
Lead Center
13:46
Search Information
14:17
How to Search for Information on a Customer
14:28
The Homepage & Workflow
15:12
The Chart of Accounts: Assets, Liabilities, Equity
15:37
How to Access Chart of Accounts
15:45
Setting Up QuickBooks

20m 51s

Intro
0:00
The Express Start
0:23
Create New Company
0:49
Entering Company Information
0:55
Enter Business Contact
2:24
Preferences
4:16
Adding Contacts
4:22
Adding Products and Services
4:28
Adding Bank Accounts
5:26
Review the Chart of Accounts and Customize
6:10
Check Chart of Accounts Set Up
6:48
How to Add To Chart of Accounts
7:20
Entering Bank Accounts and Opening Balances
8:00
Edit New Bank Accounts
8:28
Add New Bank Accounts
8:52
How To Open Balance
9:58
Adding Customers
10:27
How to Add New Customers
11:05
Adding a Job
12:33
Add New Job For Customer
12:50
Adding Vendors
15:01
Access Vendor Center
15:17
Add New Vendor
15:33
Adding Additional Accounts
16:33
Adding New Accounts in Chart of Accounts
16:53
Adding Items (Products & Services)
18:06
Add New Item to Sell
18:45
II. Working With Lists
Working With Lists, Part 1

31m 24s

Intro
0:00
Editing The Chart of Accounts
1:08
Edit Account
5:10
Adding Subaccounts
6:17
New Subaccount
7:50
Working with Customers & Job Lists
11:32
Add new customer
13:25
Providing Additional Customer Information
17:50
Providing Customer Payment Information
22:10
Working with the Vendor Center
24:08
Add new vendor
25:50
Providing Additional Vendor Information
28:28
Working With Lists, Part 2

46m 1s

Intro
0:00
Working with the Employee Center
0:24
Add new employee
2:01
Add contact information
4:02
Additional employee information
5:31
Employment information
6:26
Adding Custom Fields for Customers, Vendors, Employee List
7:28
How Many Lists You Can Add And For Who
8:46
How to Add Customer List
9:35
Define Fields
10:37
Adding Custom Fields for Items
13:26
Open Item List and Edit
14:15
Define Fields/ Setup Custom Fields For Items
15:54
Managing Lists
17:01
Ways to Sort Lists
17:14
Add Items to Chart of Accounts
17:32
Add Owner's Equity, Draw, and Contribution under Equity Account
17:59
Sorting Lists Manually
19:31
Making Sub Accounts
20:35
Sorting Lists
23:26
Sorting Lists in Ascending or Descending Order
23:54
Sort by Name, Balance, etc., Ascending or Descending
24:26
Merging List Items
26:08
Merging Vendor Example
26:53
Renaming List Items
28:55
Renaming Item Example: Checking Account
29:13
Deleting List Items
29:56
Deleting Customer Example
31:19
Viewing Inactive and Active Customers
32:32
Printing a List
33:26
Printing Customer List
33:58
Printing for Just One Customer
34:40
Print Particular Info for One Customer
35:08
Adding or Editing Multiple Items at One Time
37:04
Example: Changing a Zip code
37:39
Working with the Lead Center
41:43
Finding the Lead Center
42:09
Add New Leads
43:05
Add Multiple Contacts to Lead Center
44:34
Convert a Lead to a Customer
45:16
III. Accounts
Working With Bank Accounts

29m 11s

Intro
0:00
Writing a QuickBooks Check
0:30
Amount field
3:59
Other fields
5:27
Print check
7:00
Using Bank Account Register
7:40
Entering a Handwritten Check
9:45
Transferring Money Between Accounts
16:33
Funds Transfer Option
17:24
Transfer with Check Register
19:18
Marking Cleared Transactions
20:57
Bank Statement
23:31
Reconciliation Summary
26:11
Viewing Cleared Checks in the Register
27:05
Searching for Specific Check Amount
27:40
Using Other Accounts in QuickBooks

13m 25s

Intro
0:00
Other Account Types in QuickBooks
0:36
Tracking Credit Card Transactions - Entering Credit Card Charges
0:58
Reconciling Credit Card Statement
3:52
Reconcile Credit Card
5:00
Marking Cleared Transactions
5:57
Paying a Credit Card Bill
8:11
Entering Bills
8:34
Writing a Check
10:15
Using Other Accounts: Assets & Liabilities

30m 16s

Intro
0:00
Working with Asset Accounts: Setting up an Asset Account
1:24
Add New Account
2:30
Enter Opening Balance
4:34
Setup Asset Account to Track Depreciation
7:33
Add Subaccounts: Cost & Depreciation
10:32
Enter in Depreciation of Transactions
13:01
Working with Liability Accounts: Tracking a Loan / Long Term Liability
15:39
Add Long Term Liability / Loan Account
17:09
Tracking Fixed Assets
20:29
Add New Asset
21:36
Recording a Payment on a Loan
24:23
Understanding Equity Accounts
27:03
Add New Equity Account
29:20
IV. Sales Information
Entering Sales Information, Part 1

24m 23s

Intro
0:00
Using Sales Forms - Various Types of Sales Forms
0:07
Invoice Overview
0:56
Sales Receipt Overview
3:09
Generate Statement
4:38
Choosing a Template for Sales Forms
6:00
Filling in Customer Information
7:54
Create an Invoice
8:04
Invoice in Accounts Receivable Ledger
10:28
Repeating a Sale - Memorized Transactions
11:36
Memorize Invoice
12:52
Memorized Transaction List
14:01
Batch Invoices
14:55
Create Batch Invoice
15:21
Entering a New Service Item
20:13
Add new service
21:25
Entering Sales Information, Part 2

12m 33s

Intro
0:00
Using Multiple Price Levels - Create New Price Level
0:07
Create Price Level List
1:49
Associating Price Level with Customers
4:27
Edit Customer
5:53
Using Price Levels on Sales Forms
7:09
Choose Rate
8:56
Assigning Price Levels To Individual Line Items
10:38
Entering Sales Information, Part 3

22m 33s

Intro
0:00
Managing Overdue Customer Payments - Using the Collections Center
0:21
Collections Center
0:39
Create Invoice Letters
2:00
Prepare an Invoice Letter
3:09
Generating Reminder Statements
7:32
Assess Finance Charges
9:14
Preview Statement
9:42
Processing Sales Orders - Invoices Against Sales Orders
10:28
Open Sales Orders by Item
12:04
Create an Invoice
13:24
Tracking Back Orders
14:36
Create Invoice from Sales Order
16:37
Receiving Items
18:21
Check Item List / Inventory
19:22
Create Sales Order
19:58
V. Payments & Deposits
Receiving Payments & Making Deposits, Part 1

12m 40s

Intro
0:00
Recording Customer Payments - Record a Payment in Full for a Single Job
0:20
Receive Payments
0:40
Undeposited Funds Account
2:25
Entering a Partial Payment
3:42
Assign Payment
6:36
Applying One Payment to Multiple Jobs
8:10
Entering Overpayments
9:44
Leave or Refund Amount
10:51
Issue a Refund
11:28
Receiving Payments & Making Deposits, Part 2

15m 8s

Intro
0:00
Handling Down Payments or Pre-payments
0:07
Apply Credits
4:30
Making Deposits - Selecting Payments to Deposit
5:58
Payments to Deposit
6:26
Make Deposit
8:02
How QuickBooks Handles the Deposit
10:16
Entering & Paying Bills

22m 1s

Intro
0:00
Handling Bills in QuickBooks
0:23
Using QuickBooks for Accounts Payable
2:24
How to Bring up the Accounts Payable Register
3:04
Entering Bills
4:03
Enter New Bill
4:30
Add Vendor to List
6:29
See the Balance
8:48
Paying Bills
11:17
Turning on Reminder List
11:49
How to Pay a Bill
13:34
How to Print the Checks
16:21
How QuickBooks Records Your Bill Payment
17:08
How to See Your Checking Account / Bill Payment Check
18:38
VI. Analyzing Financial Data
Analyzing Financial Data, Part 1

11m 42s

Intro
0:00
Understanding Your Business Using Reports
0:11
When to Use a Quick Report
2:41
Creating Quick Reports
3:05
How to Look at Details for Quick Reports
4:05
Zoom In on a Quick Report
5:19
What You See When You Zoom In On An Item
6:06
Customizing Quick Reports
6:53
How to Customize A Report
7:28
How to Add Transaction Number to QuickReport
7:57
How to Move Columns Around
8:14
How to Change Header
9:42
Analyzing Financial Data: Create & Customize Preset Reports

29m 26s

Intro
0:00
Creating and Customizing Preset Reports
0:35
Company & Financial
0:54
Customers & Receivables
1:04
Sales
1:53
Jobs, Time & Mileage
1:55
Vendors & Payables
2:35
Purchases
2:45
Inventory
3:06
Employees & Payroll
3:22
Banking, Accountant & Taxes, Budgets & Forecasts
3:43
Lists
3:49
Industry Specifics
3:54
Using the Report Center
4:37
Categories of Standard Reports Available
5:15
Creating a Balance Sheet Comparison Report
7:29
Filtering Reports
9:50
Customize Report
10:20
Saving Reports in PDF Format
13:58
Creating and Customizing a Sales Report
15:24
How to Change the Date to a Custom Date
16:30
Using Quickzoom in a Preset Report
17:49
What is Quickzoom?
17:55
How to Zoom
18:19
Widening and Narrowing Reports
19:59
Saving Report Settings and Creating Memorized Report Groups
20:50
What are Memorized Reports and What Are They Used For
21:04
Memorized Reports List
21:43
How to Create A New Memorized Report
22:19
Memorizing Preset Reports
22:48
Saving Report
24:14
Adding Reports to Memorized Report Groups
24:42
Adding Reports
26:49
How to Display Reports
28:50
Analyzing Financial Data: Printing, Exporting, and Quickinsight Graphs

30m 12s

Intro
0:00
Printing Reports
0:17
Preview Before Printing
2:34
Processing Reports in Groups
3:38
How to Run Reports in Groups
4:51
How to Display All Reports in a Group
6:09
Exporting Reports to Microsoft Excel
7:15
Purpose of Why People Export To Excel
7:48
Sending the Report to Excel
9:13
Formatting Options
12:08
Changing Filters
14:30
Choosing and Changing Different Filters
16:30
Creating Quickinsight Graphs
17:51
Creating an Income and Expense Graph
18:41
How to Create the Graph
19:46
How to Read the Pie Chart
20:05
Customizing Graph Data
24:16
Choosing by Customer Instead of Account
24:50
Using Quickzoom with Graphs
25:10
How to Zoom on a Particular Customer
26:15
Customizing How Graphs Display
28:31
How to Change Graph Into 2D
29:03
VII. Inventory
Setting Up Inventory

23m 51s

Intro
0:00
Turn On Inventory Feature
0:43
Enter Products Into Inventory
1:44
Entering Product Through Vendor Menu
2:07
Add New Item
2:43
Reordering Item and Reminders
6:00
Ordering Products/ Creating P.O's
7:02
How to Create Purchase Orders
8:05
Look Up Outstanding Orders
10:46
Getting a Report of Purchase Orders
11:34
Choose and Open Quick Reports
12:48
Receiving Inventory
13:47
Receiving Inventory Without an Invoice
14:13
Reviewing the Inventory List
15:38
Entering a Bill for Inventory
15:59
Entering Bill for Received Items
16:45
Manually Adjusting Inventory
18:31
How to Get to the Adjust Quantity On Hand Page
19:16
Add New Account
20:23
Check and Review Inventory List
22:59
Inventory: Tracking Finished Goods

22m 10s

Intro
0:00
Use Group Items or Create Inventory Assets?
1:57
Tracking Items Through Group Items
3:02
Using Inventory Assembly
3:42
What is a Bill Point?
4:58
Setting a Default Markup
6:16
Adding a Basic Mark Up
6:31
Add a Labor Item to Use in Assemblies
7:26
How to Add New Labor Item in Assembly
7:53
Creating Inventory Assembly Items
9:54
Adding New Assembly Item to Inventory
10:40
Adding in Assembly Labor
14:22
Editing the List
14:53
Building Finished Goods
16:05
Changing Sales Price
16:48
How to Build Assemblies
17:51
Understanding the Effects of Building Items
19:24
Run Report to Generate Item List
20:24
Inventory: Units of Measure

13m 14s

Intro
0:00
Setup Single Unit of Measure
2:12
How to Edit Unit of Measure on an Item
3:18
Setup Multiple Units of Measure
5:32
Setting up Preferences to Multiple Units of Measure Per Item
6:13
How to Edit Multiple Units of Measure on an Item
6:49
Assign Units of Measure to Items
8:44
Edit Items to Assign UN Set
9:01
Assign Measure Sets
9:42
Open Purchase Order and Select Unit of Measure
10:41
Use Units of Measure on Sales Forms
12:47
VIII. Tax
Tracking and Paying Sales Tax

21m 41s

Intro
0:00
Setup Tax Rates & Agencies
0:44
Setting Up Sales Tax Code List
0:55
How to Set up Tax Rate for Example City
3:26
Add New Item to Item List
3:46
Checking and Editing Item Through Vendor Center
7:20
Grouping Single Taxes
7:50
Why Taxes are Grouped
8:05
Creating New Sales Tax Group
8:59
Choose Tax Item to Add Into Group
9:51
Indicate Who and What Gets Taxed
10:45
Add New Customer To Assign Tax To
11:06
Invoicing Customer
13:03
Apply Tax to Sales
14:30
Editing Item and Choosing Tax Rate
14:53
Create a Sales Tax Liability Report
15:26
File Sales Tax Return/ Creating Liability Report
15:40
Use the Sales Tax Register
18:14
How to Read the Sales Tax Payable
18:35
Paying Your Tax Agencies
19:34
How to Pay Sales Tax
19:52
Choosing Which Items to Pay For
20:21
Print Checks
21:06
IX. Payroll & Invoice
Payroll Basics

17m 56s

Intro
0:00
Setup Payroll Items
0:54
Add to Subscription
1:07
Add Employee
2:26
Creating and Adding Personal Information
3:41
Adding Payroll/Compensation Information
4:43
Setup Taxes
6:27
Make a Payroll
8:36
Start a Scheduled Payroll
9:49
How to Edit Each Employee's Payroll Summary
10:30
Custom Items on Payroll
12:12
Print Payroll Checks
14:36
Print Later
14:39
Pay Payroll Liabilities
14:49
Forward Taxes to Authorities
15:06
Generate/Sending Check
15:46
IX. Payroll, & Invoice
Estimating & Progress Invoicing

14m 29s

Intro
0:00
Turning On Estimates and Progress Invoicing
0:21
Create a Job
1:30
Adding new job
2:22
Create an Estimate
5:14
Printing Estimate
7:56
Create Progress Billing
8:22
Invoice Estimate
8:32
Run Report: Job Progress Invoice vs. Estimate
10:46
Update Progress on Job Status
12:25
Edit Job Status
12:34
Make an Estimate Inactive
13:20
X. Time Tracking
Time Tracking

17m 16s

Intro
0:00
Turn on Time Tracking
0:23
Entering Time Data
1:27
How to Enter Time for Labor Per Job
2:45
How to Start Time Ticker While On Job
4:22
Recording Employee Time on a Weekly Timesheet
5:40
Use Weekly Timesheet
6:17
Enter Reimbursement Costs
7:59
Write the Check
8:38
Invoice a Customer for Time and Costs
10:19
Create an Invoice
10:33
Invoice for Time for Labor
11:54
Reports: Time by Job Reports
13:13
Paying Non Employees for Time Worked
14:27
Using Time Sheet & Jobs
16:37
XI. Customizing Forms & Writing QuickBooks Letters
Customizing Forms and Writing QuickBooks Letters

13m 43s

Intro
0:00
Customizing Invoices
0:10
Create Invoice
0:34
Customize Invoice
1:10
Downloading New Layouts
2:50
Create New Design
3:10
Designing Custom Layouts for Forms
5:11
Layout Designer
7:08
Using QuickBooks Letters
9:56
Create an Invoice Letter
10:22
Collection Center
11:49
Email From Collection Center
12:31
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Payroll Basics

Lecture Slides are screen-captured images of important points in the lecture. Students can download and print out these lecture slide images to do practice problems as well as take notes while watching the lecture.

  • Intro 0:00
  • Setup Payroll Items 0:54
    • Add to Subscription
  • Add Employee 2:26
    • Creating and Adding Personal Information
    • Adding Payroll/Compensation Information
    • Setup Taxes
  • Make a Payroll 8:36
    • Start a Scheduled Payroll
    • How to Edit Each Employee's Payroll Summary
    • Custom Items on Payroll
  • Print Payroll Checks 14:36
    • Print Later
  • Pay Payroll Liabilities 14:49
    • Forward Taxes to Authorities
    • Generate/Sending Check

Transcription: Payroll Basics

Welcome back to Educator.com.0000

This is QuickBooks lesson on basic payroll.0002

In this lesson, we are going to teach you how to run your payroll for a small business.0006

So, if you have 1 employee or 3 or 5 or 10 or 15, it does not really matter.0011

But, if you are going to use the payroll service, you have to have an additional subscription through Intuit.0015

They have a variety of levels of subscriptions. You can have a payroll service that Intuit will do for you.0023

You just submit the hours to them, and they will run it for you and download it to your computer.0031

You can actually do partial payroll. There is a variety of services that Intuit offers.0037

So, in order to do that, you would choose the one. I would not choose which one is best for you.0043

But, the one that I would recommend is when you do the payroll yourself, and that is what we are going to show you today.0048

Using QuickBooks, we want to make sure that after you subscribe to the service, it will actually set it up for you under the subscription.0055

In order to look at that and to add to the subscription, you can go under QuickBooks.0063

Under the Menu bar, you can click on Employees, and down below, you will see that you would have an item that says Payroll Subscription or Service.0070

When you click on that option, you will see it in your QuickBooks if have not already done so,0081

it will run you through the different options that you can subscribe to and pay for.0087

Once you do that, it will add a list under Payroll Items. It will add this payroll item list in your QuickBooks.0093

So, under the List menu, when we click on Payroll Item List, you can pull that up.0103

And now, you can see the variety of payroll options that it gives you: Salary, Hourly Employees. There is Insurances.0110

There is the Federal Employment. There is the FICA.0119

There is Social Security, which is FICA- Social Security, Medicare together. There is your state withholding.0124

It is depending on the state that you are in and your unemployment rates etc. that you would need to use to setup.0129

Once that is done in setting that up, then, we can go ahead and show you how.0137

And then, we will be showing you how to run a payroll and add a new employee.0142

So, once you subscribe, we can now begin setting things up to where we can start paying our employees.0148

The first step is after you have all your payroll item lists set up properly, when you add your state rates and whatnot,0154

in California, there is an Employee Training Tax rate, and there is an Unemployment rate that varies per company,0165

so, you would have to check with your state to see where your rates are for your specific company.0175

But, we are going to go ahead and show you how to add an employee to the payroll.0181

So, under QuickBooks, we are going to go back to our Employee area, and we are going to choose the Employee Center.0190

There is a couple of ways we can do.0196

We can do it from the Menu bar, or we can click on the Employee icon from the Icon bar and pull up the Employee Center.0198

We are going to add a new employee here and set them up to be able to pay them in Payroll.0208

So, under the Employee Center, I am going to click on the upper left corner where it says New Employee.0216

And this is going to be Lisa, and the last name will be Sample.0223

So, we put in their information. Here, we can put in their Social Security Number.0230

I should put it in properly, and, of course, with the name Lisa, it is a female. We could put in their date of birth etc.0241

We can add their address and contact information here. We can add additional information, and we will need what the billing rate of the customer might be.0254

If we are going to charge for their hourly rate, we might want to put a surcharge, if this is a $10 an hour employee.0261

But, when they do work for a customer, we might bill them $15 an hour or $20.0268

So, we can put in their information under these different tabs for personal information.0275

But, the most important item that we are going to look for is the payroll information.0280

So, up here in the New Employee screen, we will have a little dropdown menu under Change tab, and it says Personal Information.0284

Well, if we drop that menu down, we can see that we have an option for Payroll and Compensation.0292

If we click on that, it pulls up the Payroll Information. This person would be a regular pay and an hourly rate.0298

So, we are going to pay Lisa $10 an hour. We also want to say, well, whenever they work overtime, we have to obey the law and pay them time and a half.0305

If they are sick, well, we have a sick hourly rate that we are going to add in there, and that is at regular rate.0323

And when they are sick, we are going to pay them for sick time at $10 an hour.0329

When they go on vacation, it is vacation time at $10 an hour. We are going to give them those benefits and etc.0332

So, we can add those types of items there. We can also say that they are participating in the medical plan that we might offer.0340

So, we are going to give them that there is the medical insurance that they are going to have to contribute $30 a month for.0350

We are going to deduct $30 a pay period rather, and if we are going to be paying them biweekly, every two weeks,0357

that means that we are going to deduct $30 every two weeks to pay for the benefit.0368

We are also going to add maybe the dental rate, as well, and maybe that is $10 every two weeks that we are going to pay.0373

Then, when we have to get their W-4 filled out, when we do payroll, there is always a form of W-4s that we have to fill out.0387

You have done it when you have been an employee.0394

You have got to fill out the number of deductions that you plan on taking for your payroll and how much they are going to take out of your pay check.0397

We utilize their W-4 form, and we will click on the button that says Taxes.0406

And this is where we can now put in that information that we obtained from the W-4.0412

So, this is a single female, and on here W-4, she has claimed one exemption.0417

And, of course, that is subject to Medicare, Social Security and Federal Employment Tax.0424

We are going to go under the state, and it is also single and one, so the allowance is one.0428

There is no extra holding. The employee can say "Hey, I would like to contribute more tax to the government".0436

And we have a slot for that if they want to add a certain amount to the tax. They can do that, as well.0443

But, we can just go ahead and stick with the standard W-4 and that.0451

There is another tab where we can add in the other state taxes or local taxes if they apply to our business.0456

This one automatically sets it up because we are in California. It is going to set up to add the Employee Training Tax, which is for the employer.0462

So, we will go ahead and click OK that now the taxes are done and set up properly there.0472

And we can say we have added an employee, so we can click OK and close that Employee down.0479

When you say OK, it might say Hey, another employee, Ben Sample already has a Social Security Number.0487

It is the same thing. We have already done this, so we will just say Yes.0493

I am going to keep it as up. It wants me to ask if there is payroll information for the sick and vacation.0495

I am going to leave it as is. We have already done that, so we will leave it as is.0503

OK, so Lisa Sample is now set up as a new employee. Now, we are going to go ahead and pay our payroll0508

We are going to make a payroll. We are going to pay someone some money their timesheet.0516

And so, they had offered their time for the two weeks. They had worked 80 hours.0522

We are going to pay them a payroll, so we will run a payroll now. Under the Employee Center, there is a couple of things we can do to run a payroll.0526

We can either go through the Employee Center and click on Payroll.0535

Or we can get to the same screen by going Employees and Pay employees and Schedule a payroll.0540

Now, this screen here, when we get to this point, it is going to give us a lot of different items.0547

It is going to say Pay employees. This is Late, of course.0553

In the sample, it will pull it up that it is scheduled. Since it is biweekly, it will remind us that it is ready to do.0557

It will give us some liabilities. Once we set up a payroll, it will add the liabilities that we need to pay to the various agencies.0565

And, of course, there are some tax forms that we can go ahead and process, which would be quarterly forms etc., and that is at a more advanced payroll.0573

But, if you are familiar with payroll enough, this is how we would use it.0582

So, the first thing that we want to do is we are going to start a scheduled payroll.0586

So, we would click on that button there, and we are going to go ahead and click on Continue to this message that says another pay check exists etc.0591

We going to ignore that. When you do your new company, you will not have these duplicate things.0599

This is a sample company.0604

So, we will click on Continue. It will bring up the Enter Payroll Information.0605

For this example, we are just going to pay Lisa Sample for now, so I am going to uncheck all the employees.0611

We can pay them all if we want and go individually and make sure their time is entered right.0618

So, we are just going to only do the one for now, so I have the one checked, Lisa Sample, and I am going to click on Open pay check detail.0624

Now, we have not put in any hours in here, so she worked a regular 80 hours for the two weeks.0633

And it is going to automatically calculate it to $800. The bottom right corner of the screen gives you the Employee Payroll Summary.0641

It will give you the regular pay. It will give you the health insurance that is being deducted, the dental insurance that is being deducted,0652

the Federal Tax and the FICA, which is Social Security, Medicare and your state taxes.0657

And over here in the lower left corner, it is going to show you all the company paid taxes, the liabilities that the company has to pay.0665

Here is the Employees portion. Now, here is the Company Paid portion of Social Security.0673

Here is the training tax that we saw, California Training Tax.0678

You notice that it is not here. The employee does not pay the training tax.0682

The employer has to pay that training tax, and there is the matched FICA that they have to pay for Social Security and Medicare.0686

There is the Federal Unemployment and the California Unemployment. These are employer taxes that they pay on the employee's behalf.0695

Up here in the center portion is the other payroll items. We can add other items if we needed to.0705

If they were getting a mileage reimbursement of some sort, or we wanted to add something else to them, we could do that.0712

But, at this point, this person is participating in the health insurance and the dental plan, as well.0719

If we are happy with that, we can say "Great".0725

Go ahead and Save and close, or we can do some custom items where this Enter net calculate gross is there.0729

So, if we check on that, we can actually do a reverse.0740

If the person says "Well, I really want a net $650", then, we could reverse calculate on what-if scenarios.0747

But, we are just going to keep it as standard at this point in time. We will say Save and close.0756

Now, we have added this person in there for total 80 hours.0762

We can go ahead and say continue. There she is, Lisa Sample.0767

Here is the summary of her pay check here, the gross pay less the taxes and the deductions. Net pay is 625.0772

We say Create the check. At this point in time, we can go ahead and print the check and print the pay stub.0780

If we do that, it will bring to the Print Screen, and we can go straight to printing that check.0786

At this point, we are not going to do that, but we could, and we could put our check stock in, and it will print the check.0794

We can also print this pay stub, and it will print the pay stub in an additional piece of paper that we can0799

give to the employee to letting them know what their taxes are and what the breakdown of their payroll is.0804

For this purpose, we are not going to go ahead and print it, but we will look at the check in the bank. That was a 2007 check.0810

We are a little off on our dates here, but if we go all the way up to that check and look for it, we can see it in 2007 here.0820

Go all the way back up on our date here, and we can find that check in 2000. Oh, here it in 2008 very, very much so.0833

Here is a check we did dated in 2008, and it is Lisa Sample, and there it is on our check register. It is ready to print.0841

And once we printed it, we can go ahead and assign the check number to that. If we want to look at that again, we can look and edit the transaction.0850

It will give it to us in a sample, and we can say "Let's look at the payroll pay check detail".0859

It will pull up the payroll pay check detail as we have seen before, so we will close that down, and assume that we went ahead and paid that employee.0864

Now, in order to print those checks, if you have set them all up to be printed later, we can go ahead and print them again later just like what I did.0875

So, in order to print them later, we can go File, Print form and go down to Pay Checks.0885

When we do that, the pay checks will be listed here, and then, we are ready to print those.0891

Now, the next step is after we go ahead and pay our employees, we need to make sure that we forward0900

the taxes to the actual tax authorities that we have agreed to under law that we need to pay.0907

So, here, it gives us a nice little listing of all those taxes that are due.0917

If we want to pay those, for instance, we are going to pay the Federal government, maybe not the state today,0923

but we are going to pay our Federal Taxes, here they are.0930

It gives us a nice little listing to pay those taxes, and we can check the items that we are going to pay first and say View and pay.0934

Once we say View And pay, it is going to create a check and generate a check for us.0944

This is a bank deposit for taxes. Banks are set up usually to take tax deposits on behalf of the IRS, and here it is.0949

It is going to give us all the payroll liabilities here for us.0960

And then, we would go ahead and say Save and next, and it goes to the next one for the Federal Unemployment.0965

The one that was before was the Social Security and Medicare and Federal Tax.0971

Withholding is this is for the unemployment only. Nothing in it take.0979

We will say Save and Close.0982

Those are ready. It gives us a little summary of those taxes.0984

It is going to be To be printed. Here is the amount that we are sending.0988

It is for this period of time, and it summarizes those taxes for us, so it is quite, quite simple.0991

If we wanted to pay the states, we would do that in the same manner. It may be the health insurance.0999

We can click the rest of them and go through the same process.1005

So, I am going to pay the state tax withholdings as well as the unemployment and training tax.1008

And we are going to pay the insurance company, so, I will say View and pay. Here it is.1015

It gives us the check for our state taxes withholding from the employee and the disability for the employee.1021

We will say Save and next. It will generate that check.1029

The next one is the health insurance that is going to be paid to the Erin's Dental Insurance Company.1032

And it is for the health insurance, and we say Save and next.1038

And then, the final check that is listing to us is for the Employment Insurance that the employer has to pay as well as the Employee Training Tax.1043

And we will say Save and close.1052

So, this is the summary of all those checks. We can go ahead and print those checks and get to mail that to the proper authorities.1055

At this point in time, we will not do so. We will close that down for this purpose, and that is where we have paid all of our payroll liabilities.1061

I will close this down.1069

Again, thank you so much for visiting us here at Educator.com. We will see you next time.1071

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